Program Assistant

Summary

Join Rural LISC as a Program Assistant and provide comprehensive administrative support to the Leadership Team. You will coordinate meetings, travel arrangements, and operational tasks, ensuring the smooth functioning of Rural LISC's operations. This role involves collaborating with the entire team and the Rural Advisory Committee on communications and scheduling. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication skills. The position is full-time and offers a competitive salary and benefits package. Location is flexible within the continental U.S. This role reports to the LISC Vice President & Rural LISC Director and works closely with the Rural LISC Deputy Director.

Requirements

• Minimum 3+ years’ related work experience in administration or community development preferred
• Highly organized and detail oriented. Must be able to both set priorities for a challenging workload and work simultaneously on multiple tasks without compromising quality
• Excellent customer service, relationship management, and communications skills
• Detailed and timely attention to reporting requirements and deadlines
• Superior interpersonal skills and the ability to work independently with minimal supervision as well as part of a team
• Excellent writing skills
• Experience working effectively with diverse staff and stakeholders
• Commitment to accuracy, attention to detail, timely reporting, and deadlines
• Effectively manage multiple tasks and projects and prioritize a challenging workload
• Proficiency in Microsoft Office suite required
• Work effectively on a “virtual” team, collaborating and communicating with staff both in-person and remotely (e.g. via phone, e-mail, webinar, etc.) is essential
• Willingness to travel 1-2 times/year

Responsibilities

• Serve as the direct administrative assistant for the Director of Rural LISC, scheduling all meetings, all travel, expense reports, communicating with internal and external partners as requested, prepping Director for upcoming meetings, and taking minutes and sending follow-ups and tracking progress on the Director’s behalf
• Support the Rural LISC Deputy Director in managing and organizing all-staff filing systems, contact lists, all-staff meetings and events, and other key efficiency projects and activities
• Support the Rural LISC Leadership Team and Leadership Team meetings by scheduling, coordinating agendas and reminders, and sending after action reports and tracking program on actions
• Support the Rural Advisory Committee (RAC) by scheduling, coordinating agenda, writing minutes, and sending communications throughout the year to keep RAC updated on activities
• Perform other duties as assigned by the Rural LISC Director and Deputy Director

Preferred Qualifications

Advanced knowledge of Microsoft Excel, Salesforce, Form Assembly, Smartsheet, and other database systems preferred

Benefits

• Medical, Dental, Vision Coverage
• Disability Insurance
• Retirement Savings
• Generous Holidays
• Vacation, PTO, and Sick Days
• Tuition Assistance
• Referral Program
• Professional Development Opportunities