Program Coordinator

Summary

Join Precision AQ as a Program Coordinator and contribute to transforming lives through medical communications. This role involves managing up to 20 projects simultaneously, ensuring timely completion, and proactively addressing potential obstacles. You will track project deliverables, manage the MLR process, coordinate meetings, and prepare reports. The ideal candidate possesses a bachelor's degree, 0-2 years of relevant experience, strong communication skills, and proficiency in Microsoft Office Suite. Precision AQ offers a collaborative environment, growth opportunities, professional development, and a competitive benefits package.

Requirements

• Bachelor’s degree, ideally with a concentration in advertising, marketing, communications, or journalism; other majors will be considered
• 0-2 years of prior work experience in a client service/agency setting or related internship experience
• A high level of computer competency and intermediate or advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, MS Project, and Outlook)
• Strong written and verbal communication skills

Responsibilities

• Track project deliverables through all departments, ensure due dates are relayed, and obstacles are identified and communicated efficiently
• Run clients' medical/legal/regulatory (MLR) process, including submissions, coordinating with taggers, and communicating status updates to the client, the MLR Supervisor, and your supporting team
• Oversee coordinating internal and external meetings, taking meeting notes during meetings, and providing status updates to the team
• Review invoicing documents and final reconciliations, prepare Sunshine Act reports and any ancillary reports as required by the client
• Work closely with the logistics vendor to perform meeting planning tasks, including site search, venue contracting, travel arrangements, food/beverage, and AV equipment
• Prepare and distribute the assignment report and facilitate assignment team meetings

Preferred Qualifications

• Working knowledge of timeline and schedule development
• Experience supporting a project manager or marketing team with coordinating tasks and tracking deadlines

Benefits

• Discretionary annual bonus
• Health insurance
• Retirement savings benefits
• Life insurance
• Disability benefits
• Parental leave
• Paid time off for sick leave and vacation