Project Manager

Summary

Join Avalere Health's Marketing team as a Project Manager, collaborating with agency teams and departments to ensure timely and budget-compliant delivery of client work. You will oversee updates to a large, complex pharmaceutical website, acting as the central coordination point across projects and teams. This role demands a strong understanding of the digital landscape and hands-on experience with digital delivery processes. The position offers a competitive salary, comprehensive benefits, and flexible work arrangements. Avalere Health is committed to fostering a diverse and inclusive workplace, supporting employee growth and well-being. The company provides various benefits, including 401k matching, life insurance, disability coverage, medical, dental, and vision plans, flexible work arrangements, paid time off, and professional development opportunities.

Requirements

• Ideally three plus years of agency (or relevant) project-management experience
• Experience managing Content Management Systems such as Adobe Experience Manager
• Proven experience managing digital projects with teams of 10+ people
• Proven understanding of the technical facets of website development
• Solid experience working on projects that have data and analytics components, with an ability to understand how the data output can be used to form insights and drive additional tactics
• Ability to manage multiple projects totalling $1MM+

Responsibilities

• Manage effective, efficient workflow of all projects on assigned accounts
• Manage Content Management Systems such as Adobe Experience Manager
• Manage Medical Legal Review submissions in Veeva
• Collaborate with all agency teams to establish effective project plans, staff plans, forecast upcoming work and allocate resources
• Prepare and manage client MLR submissions
• Develop timelines and advises on estimates; manages projects to remain on time and budget; flags timing and budget concerns to course correct
• Schedule and lead project kick-off meeting (as it relates to schedule, job level, folder structure and location, SOW, creative assets, etc.)
• Work with internal team to define program requirements and system specifications. Work with client on as-needed basis
• Initiate and conduct formal internal review meetings to secure creative approvals
• Initiate and conduct formal team status meetings, document risks and issues for internal purposes
• Work closely with the team to determine and understand daily project status
• Ensure that issues and risks are anticipated, identified and properly escalated and resolved. Seek final resolution on all issues so projects do not stall or fall out of scope without warning
• Conduct internal copy/layout reviews with core team and ensure all assets are routed internally, with specific attention to required creative and proofreading approvals
• Ensure adequate amount of time, whenever possible, for the routing and review of materials
• Facilitate presentations and review of final asset with client and provide recommendations pertaining to budget, timing, production, etc
• Identify out-of-scope activities
• Manage the financial tracking process for the project (create job status report, attend accounting meetings, maintain the estimate by reallocating hours as necessary, flag overages, identify delays that may affect budget, etc.)
• Analyze and recommend process improvements to enhance efficiency, including systems and/or software recommendations

Preferred Qualifications

• Experience managing Medical Legal Review submissions in Veeva is highly advantageous
• Pharmaceutical, or similarly regulated industry, knowledge is a plus
• Knowledge and/or understanding of resourcing creative and technical teams across projects is a plus

Benefits

• You will receive a 401K plan with an employer match contribution up to 4% (immediately vested), as well as life insurance, disability coverage, and medical, dental, and vision plans for peace of mind
• Enjoy flexible working arrangements, including hybrid and remote work, along with the option to work from anywhere across the globe two weeks each year
• We provide 20 vacation days plus one personal well-being day, recognise 9 public holidays, along with gifted end-of-year holidays and an early Summer Friday finish in June, July, and August
• Access free counselling through our employee assistance program and personalized health support
• Our enhanced maternity, paternity, family leave, and fertility policies provide support across every stage of your family-planning journey
• You can also benefit from continuous opportunities to professionally develop with on-demand training, support, and global mobility opportunities across the business