Proposal Coordinator

Summary

Join Mitratech's global team as a Proposal Coordinator, assisting in responding to RFPs and RFIs. Collaborate with internal teams, including senior management, sales, and product management, to qualify, prioritize, and track RFPs through resolution. Build compelling responses leveraging the company's value proposition. This remote position reports to the Manager, Proposals and acts as a bridge between the sales cycle and customer success. You will contribute to a small, collaborative team, gaining exposure to all Mitratech products and industries. The role involves managing the proposal creation process, coordinating responses, proofreading, and implementing company branding.

Requirements

• Proven ability to work across organizations with effective communication, leadership, and project management skills
• Proven attention to detail
• Excellent writing, grammar, and spelling ability
• Excellent presentation and written/oral communication skills
• Ability to work in a deadline-conscious, results-driven environment
• Ability to work in a remote environment across teams who are also working remotely
• BS/BA degree, or equivalent in relevant experience

Responsibilities

• Act as the central point of contact Lead and/or manage the proposal creation process for the responses Mitratech develops in respect to RFPs and RFIs (Requests for Information) received
• Direct proposal kickoff and debrief meetings, as well as prepare detailed proposal plans, schedules, outlines, and compliance matrices for all phases of proposal development
• Coordinate proposal responses between teams at Mitratech in an effort to meet RFP deadlines
• Proofread proposals for content, grammar, style, formatting; edit, organize, and pull attachments and exhibits for responses
• Consistently implement Company brand messaging (including tone, style, and theme) within all responses. Effectively leverage and promote the Company value proposition
• Liaise with Company subject matter experts to inform responses to RFPs and/or support the maintenance of content, including its technical accuracy
• Electronically archive and index all Company RFPs and RFIs; support pipeline reporting requirements; and help implement win-loss analysis
• Manage and coordinate the production, assembly, and fulfillment of hard-copy proposal responses
• Build a response database for common answers to questions that can be leveraged to make the process more efficient

Preferred Qualifications

Native or mastery of written and spoken German language