Proposal Specialist

Summary

Join Strata Information Group (SIG) as a Proposal Specialist and become the driving force behind crafting winning proposals. You will manage the end-to-end proposal process, from content gathering to submission, ensuring compliance with RFPs, RFIs, RFQs, ITTs, and other bid requirements. This remote position, open to US-based candidates, requires excellent communication, time management, and proficiency in proposal technologies. You will collaborate with cross-functional teams, manage content libraries, and track proposal statuses. If you thrive in a fast-paced environment and have a passion for impactful presentations, this is the opportunity to excel in proposal excellence with SIG.

Requirements

• Ability to work both independently and collaboratively with cross-functional teams
• Ability to work in a fast-paced environment and meet tight deadlines
• Must be extremely detail-oriented and organized
• Must have excellent interpersonal and communication skills, both verbal and written
• Excellent time management skills
• Must be proficient in using proposal and presentation technologies, including Microsoft Word, PowerPoint, Excel, Adobe Creative Suite (Photoshop, InDesign & Illustrator), Loopio (preferred), or similar tools
• Ability to write with concise detail yet maintain brevity
• Ability to translate technical jargon into an easily understandable narrative
• Ability to build strong relationships both internally and with clients

Responsibilities

• Monitor and manage various RFP/Bid portals
• Find, share, and qualify RFP opportunities that match SIG’s service offerings
• Input and manage RFP opportunities in Salesforce CRM
• Schedule kick-off meetings via Teams/Zoom with the proposal project team and leadership to determine and coordinate the response schedule, content responsibilities, and response requirement matrix
• Develop winning proposals that clearly articulate the company’s overall solution, strategy, and approach to meet the requirements of the RFP
• Deliver high-quality responses uniquely designed to meet each RFP’s requested requirements
• Develop, write, edit, and format clear, persuasive, and articulate content of SIG services for proposal responses
• Translate technical concepts and other ideas into an understandable narrative
• Apply interpersonal and interviewing skills to gather information from cross-functional teams and SMEs to support proposal response content and development
• Pay meticulous attention to detail regarding RFP requirements and guidelines to ensure compliance in proposal responses
• Orchestrate proposal project team scheduling via Teams/Zoom with internal and cross-functional teams, leadership, and SMEs
• Complete required RFP forms and obtain stakeholder signatures, as needed, using Adobe Acrobat, Salesforce, and Conga Sign
• Manage an active proposal content library (Loopio), including any deliverables and graphics used in RFP responses
• Organize and track proposal responses using SharePoint, Loopio, and Salesforce CRM
• Track submitted responses for updates on status and award
• Provide regular RFP response statuses and progress to project and cross-functional teams
• Assist proposal project teams in developing, editing, and formatting PowerPoint presentations
• Schedule proposal presentation strategy meetings with the proposal project team
• Schedule and coordinate external client proposal presentation calls as needed
• Additional responsibilities as required

Preferred Qualifications

• Experience in higher education or an industry serving colleges and universities
• Experience in Information Technology (IT) service provisions
• Experience with higher education ERP systems
• Experience with ERP procurement processes
• A bachelor’s degree in a related field is preferred
• APMP/Shipley certification preferred

Benefits

• Health, Vision, Dental & Life Insurance
• Short & Long Term Disability
• Paid Parental Leave
• 3 Weeks Vacation, Sick Leave & Paid Holidays
• 401(K) with a 5% Employer Contribution
• Pet Insurance
• The salary range is $70,000 - $80,000 + bonus