Quality Administrative Specialist

Summary

Join Eurofins Built Environment Testing as a Quality Administrative Specialist and play a key support role in maintaining and strengthening the quality framework across a network of laboratories. You will assist Laboratory Quality Managers by coordinating licensing and accreditation efforts and supporting the documentation and maintenance of Quality Management System (QMS) components. This remote position requires a detail-oriented, organized, and proactive individual with a strong understanding of quality systems and regulatory requirements in laboratory environments. The role involves managing accreditation, licensing, and certification programs, ensuring timely renewals, handling application processes, monitoring regulatory requirements, and maintaining comprehensive documentation. You will also provide financial reporting, identify cost savings, and support internal audits and inspections. The position offers a salary range of $45,000-$50,000 per year.

Requirements

• Associate’s or Bachelor’s degree in a science-related field, healthcare, or quality management preferred
• 2+ years of experience in a quality, regulatory, or administrative support role, preferably in a laboratory setting
• Strong organizational skills and ability to manage multiple projects simultaneously
• Excellent communication, documentation, and time-management skills
• Proficient in Microsoft Office Suite and experience with document control systems
• Authorization to work in the United States indefinitely without restriction or sponsorship
• Professional working proficiency in English is a requirement, including the ability to read, write and speak in English

Responsibilities

• Centralize and manage all accreditation, licensing, and certification programs
• Maintain a master calendar and tracking system to ensure timely renewals and prevent missed deadlines
• Handle the application process for scope expansions, ensuring accurate and timely submissions
• Monitor and interpret regulatory requirements applicable to the organization
• Maintain records of regulatory updates and communicate changes to relevant teams
• Analyze costs associated with licensing, accreditation, and compliance programs
• Identify opportunities for cost savings and efficiency improvements
• Provide financial reporting and insights to support budget planning for accreditation and licensing activities
• Develop and implement processes to reduce administrative risks related to renewals and applications
• Maintain comprehensive and up-to-date documentation of all certifications, licenses, and accreditations
• Help prepare and compile documentation for internal audits, external inspections, and management reviews
• Provide administrative support for QA activities
• Assist in the development and maintenance of quality management system (QMS) documents

Preferred Qualifications

Familiarity with laboratory accreditation and regulatory bodies (e.g., NVLAP, AIHA, TNI, NYDOH, CAELAP) is highly desirable

Benefits

• Salary range: $45,000 - 50,000/yr
• Position is full-time, Monday - Friday day shift
• It is a remote position and the chosen candidate can reside anywhere within the U.S