General Administrative Specialist

Summary

Join our client's team as a General Administrative Specialist, working fully remotely to support their operations team. This role involves executing essential administrative tasks with precision, including data quality control, invoicing reconciliation, contract generation, and contractor management. The ideal candidate is highly organized, detail-oriented, and thrives in a structured environment. Success in this role involves maintaining accurate data, completing tasks efficiently, and managing contractors effectively. The position offers stability and professional growth potential. Apply now to become a reliable task powerhouse supporting a high-performing team.

Requirements

• 1+ year experience in administrative or similar roles
• Familiarity with Microsoft Office and data entry is highly advantageous
• Experience with web-based databases is a plus
• Excellent organizational, time management, and attention to detail skills
• Ability to work independently and focus on task execution
• Proficient verbal and written English communication
• Dependable and consistent in handling repetitive tasks

Responsibilities

• Data Quality Control: Review and verify data across systems to ensure accuracy and consistency; resolve discrepancies and maintain quality standards
• Invoicing Reconciliation: Reconcile consultant invoices with work performed and contracts; ensure timely processing and resolve billing issues
• Contract Generation: Draft, finalize, and organize contracts, agreements, and legal documents with strong attention to detail
• Administrative Support: Manage meeting scheduling, correspondence, and preparation of meeting materials for the operations team
• Contractor Management: Oversee onboarding, performance tracking, and offboarding of contractors, ensuring compliance with policies
• Consultant Sourcing: Assist in identifying and sourcing consultants, evaluating qualifications, and managing engagements
• Maintain consistently accurate, high-quality data with minimal errors
• Complete administrative tasks efficiently and on time
• Manage contractors smoothly with effective onboarding and performance tracking
• Receive positive feedback from the operations team for organizational support

Preferred Qualifications

• Fast learner, adaptive, and focused on maintaining high performance in structured settings
• Tech-savvy with strong attention to detail
• Highly driven, eager to take on responsibility and learn quickly
• Comfortable with change and dynamic environments
• Open and transparent communicator receptive to feedback
• Proactive and diligent with the ability to ask insightful questions to understand foundational concepts