Receptionist and Office Assistant

Summary

Zone IT Solutions is seeking a dynamic and enthusiastic Receptionist and Administration Assistant to join their team as the first point of contact for the company. The role involves answering phone calls, managing emails, scheduling meetings, providing administrative support, organizing office events, and assisting with general office duties.

Requirements

• 3+ experience as a receptionist or in an administrative role is preferred
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite and MS Teams
• Strong organizational and multitasking abilities
• Attention to detail and accuracy
• Ability to work independently and as part of a team

Responsibilities

• Answering and directing phone calls, directing them to team members or taking details
• Capturing client/Candidate details in CRM or HR systems
• Managing incoming and outgoing central email
• Scheduling and coordinating meetings and appointments for team and clients (including candidate interviews)
• Providing administrative support to various departments as needed
• Ability to do follow-ups with team and external contacts when needed
• Organising and coordinating office events and any online order required for the team
• Assisting with general office duties and projects as assigned