Remote Assistant

Summary

Join Double, a platform connecting busy leaders with experienced remote assistants, and become a Double Assistant, providing professional and personal support to clients. You'll manage calendars, appointments, travel, expenses, research, and more, while also handling personal tasks like scheduling, vendor coordination, and event planning. This role requires at least 3 years of experience as a Personal or Executive Assistant, proficiency in Google Suite and Microsoft Office, and strong communication and organizational skills. Double offers flexible hours, autonomy, community, and exposure to top-tier clients.

Requirements

• Minimum of 3 years as a Personal or Executive Assistant (C-suite experience is a plus!)
• At least 6 months of remote assistant work
• Experience supporting high-net-worth individuals , entrepreneurs, or fast-paced execs
• Proficiency in Google Suite and Microsoft Office
• Familiarity with project management tools: Trello, Asana, Monday.com, etc
• Communication platforms: Slack, Zoom, etc
• CRM tools like Salesforce, Hubspot, or Zoho
• Expense tools such as QuickBooks or Expensify
• Exceptional communication and organizational skills
• Ability to multitask, prioritize, and problem-solve independently
• High degree of confidentiality, discretion , and professionalism
• Must be able to sign an NDA and pass a background check
• Fully equipped home office with reliable internet , a computer, and a phone
• Status: 1099 Independent Contractor
• Pay: $250–$2,500+ per client/month (based on workload)

Responsibilities

• As a Double Assistant, you’ll be matched with multiple clients based on your availability and time zone preferences
• You’ll become a trusted partner, supporting their professional and/or personal lives with precision, discretion, and a whole lot of efficiency
• Calendar management, appointment scheduling, and scheduling conflict resolution
• Inbox management and correspondence drafting
• Coordinating domestic and international travel with detailed itineraries
• Expense tracking, invoice processing, and report creation
• Research projects, document prep, and presentation support
• Recruiting coordination and contact database upkeep
• Light social media management and content scheduling
• CRM management and light project coordination
• Acting as a liaison across internal and external stakeholders
• And more
• Scheduling personal appointments and managing household operations
• Coordinating with vendors, staff, and service providers
• Booking travel and planning personal events
• Procuring gifts and providing philanthropic support
• Overseeing logistics and keeping everything on track
• Maintaining confidential records and supporting life admin tasks
• Being a calm, professional presence when life gets messy
• And more

Preferred Qualifications

• Previous Independent Contractor experience is highly preferred
• Travel platforms like Concur are a bonus
• Social media tools like Hootsuite or WordPress are a plus
• Experience with AI tools? Huge bonus!
• Experience managing household staff or overseeing domestic operations

Benefits

• Schedule: Flexible hours within standard U.S. business hours, aligned with your clients’ time zones
• Flexibility, autonomy, community, and exposure to incredible clients
• You’ll join a thriving community of elite assistants and have access to mentorship, resources, and support to grow your craft
• ���� Flexibility – Work with your clients to set your schedule
• ���� Autonomy – Own your work and make an impact
• ���� Growth – Gain exposure to top-tier clients across industries
• ���� Community – Access mentorship, learning resources, and peer support
• ���� Tools That Work – Help shape and use tech built specifically for the assistant-client relationship
• ��� Impact – Give leaders their time back so they can focus on what matters most