Remote Executive Assistant, Sales/Business Development

Summary

Join the BELAY Corporate Team as an Executive Assistant to provide proactive support to the Director of Sales and Director of Business Development, enabling them to focus on high-level tasks while providing administrative support for their teams.

Responsibilities

• Represent BELAY in a positive and professional manner
• Exemplify our Core Values and Mission Statement to live out BELAY’s culture each day
• Collaborate with and help teammates while maintaining a positive and professional attitude, fostering teamwork
• Be an extension of the Director of Sales and Director of Business Development, serving as a liaison to our team, clients, contractors, and partners
• Anticipate the needs of the leaders and conserve their time by proactively assisting with task management, review, and drafting of correspondence, research, professional & personal development opportunities, meeting preparations, presentations, etc
• Manage complex calendaring and appointment setting including vetting and prioritizing with the understanding that time working on the business is crucial while keeping ideal calendar and preferences at play and providing recommendations for both professional and personal priorities
• Ensure all details are accounted for in advance such as appropriate time zones, addresses, contact information, notes, and agendas, and ensure all meetings are confirmed
• Plan for appropriate preparation time prior to and between meetings and events
• Executive travel coordination including air and ground transportation, hotel and meal reservations, inclusive of reminders, call ahead confirmations, and leveraging Directors preferred travel reward programs
• Manage email inbox and draft internal and external communications on behalf of the Directors, while maintaining privacy and confidentiality
• Manage and own team gifting, client gifting, and handwritten note cards on behalf of the Directors
• File weekly expense reports and track reimbursement status
• Perform any ad-hoc professional or personal tasks or projects delegated by the Directors
• Provide ad hoc administrative support to the Directors direct reports as needed and instructed
• Own the planning and execution of internal team meetings and/or events
• Collaboration with the Director level EA’s to ensure to stay ahead of the trends in technology, industry, and best practices