Remote Facilities Coordinator

Summary

Join our team as a Facilities Coordinator to assist with day-to-day administration and support of office and remote working environments. The ideal candidate will have 1-2 years' experience in facilities or administration, intermediate level proficiency in MS Office applications, and knowledge of Concur, Service Now, and Condeco.

Requirements

• 1-2 years' experience in a facilities, administration, or similar role in an office environment preferred
• Exposure to external vendor management is an asset
• Intermediate level proficiency of MS office applications (Outlook, Excel, Word and PowerPoint)
• Knowledge of Concur, Service Now and Condeco preferred

Responsibilities

• Assist with general administration to include invoice processing and coding, updating spreadsheets, maintaining electronic files, and running software reports (Condeco, Service Now)
• Assists with general communication via internal systems such as Slack and updates department SharePoint sites
• Coordinates day-to-day facilities and office maintenance tasks, including communicating with building management, onsite engineers and vendors
• May provide backup coverage for reception and shipping requirements on an as needed basis
• Provide back up coverage for day-to-day maintaining of a clean and professional office space, including restocking of kitchens and copy rooms
• Partners with other departments on new hire and visitor setups
• Maintains facilities and office supplies while keeping a running inventory
• Responsible for exploring cost effective solutions when purchasing supplies and dealing with maintenance services/vendors
• Coordinates internal events with other departments which includes re-configuring conference room furniture, refreshments and visitor experience
• Works closely with key stakeholders on daily requests to support both office and work from home environments

Benefits

• Participation in the company incentive program
• Equity
• Benefits package which is inclusive of medical, dental, vision, 401(k) match, paid company holidays and time off, and paid parental leave