Administrative Coordinator Assistant

Summary

Join the awesome team at ConnectOS and enjoy a competitive salary package, work from home, medical, dental coverage, life insurance, paid vacation and sick leave, financial assistance program, mandatory government benefits, and more.

Requirements

• At least 4 years of working experience on a similar role
• Highly organized and can track multiple projects at the same time
• Technically proficient and is comfortable working with Microsoft Office products
• Able to communicate fluently in English mainly through email with our clients. Occasional team phone calls and zoom meetings as well

Responsibilities

• Manage document storage, initial report setup, and project status updates using Quire and DASH platforms
• Edit Operations and Maintenance Manuals and assist with non-technical report revisions
• Upload data and testing results to internal databases
• Support sales efforts by bidding on new projects, preparing proposals, and tracking order forms
• Professionally correspond with clients and internal teams via email, phone, and formal letters
• Coordinate site visits, meetings, travel arrangements, and assist with staffing needs
• Process Request for Proposals (RFPs), manage client portal bidding, and facilitate reliance requests
• Maintain accurate client data in CRM Dynamics and ensure timely order processing
• Monitor project progress, resolve delays, and ensure deadlines are met by collaborating with staff
• Perform administrative tasks such as AR follow-ups, invoice management, and preparing shared spreadsheets

Benefits

• Work from home
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities