Senior Associate, Proposals & Solution Support

Summary

Join Maven Clinic as a Senior Associate, Proposals & Solution Support and contribute to the creation and delivery of high-quality proposals and RFP responses. This role involves coordinating the end-to-end proposal process across various teams, collaborating with subject matter experts, maintaining a library of reusable content, and ensuring accurate, tailored responses. You will also support client and benefit operations activities during periods of lower RFP volume. The ideal candidate possesses 2-4+ years of experience in a similar role, excellent communication skills, strong organizational abilities, and analytical skills. Maven offers a flexible hybrid work model and a competitive benefits package.

Requirements

• 2–4+ years of experience in a proposals, RFP, sales support, marketing, or similar role
• Excellent written and verbal communication skills with high attention to detail
• Strong organizational and project management abilities; able to manage multiple deadlines and priorities
• Ability to work both independently and collaboratively in a fast-paced environment
• Strong analytical skills and the ability to tailor messaging to specific client needs

Responsibilities

• Analyze RFP requirements, timelines, and deliverables to ensure full compliance and timely submissions
• Coordinate the end-to-end RFP and proposal response process across various teams and functions at Maven, from intake through response assignment, population and ticket tracking, periodic check-in’s, quality assurance, and submission
• Collaborate with subject matter experts (SMEs), sales and marketing teams, legal, and other stakeholders to gather content and ensure accurate, tailored responses
• Maintain and update a library of standard RFP responses, case studies, reporting samples, and other reusable content
• Proofread, format, and ensure consistency of proposal documents
• Assist in post-submission debriefs and content improvement initiatives
• Support client and benefit operations activities and processes when there is a lighter volume of RFPs — such as maintenance of content libraries, tools and resources leveraged by Maven’s commercial teams, as well as benefits documentation generation and QA

Preferred Qualifications

Experience with both proposal management tools (e.g., RFPIO, Loopio) and Microsoft Office Suite (Word, Excel, PowerPoint)

Benefits

• Maven for Mavens: access to the full platform and specialists, including care for mental health, reproductive health, family planning and pediatrics
• Whole-self care through wellness partnerships
• Hybrid work, in office meals, and work together days
• 16 weeks 100% paid parental leave and new parent stipend (for Mavens who've been with us for 1 year+)
• Annual professional development stipend and access to a personal career coach through Maven for Mavens
• 401K matching for US-based employees, with immediate vesting