Senior Events Specialist

Summary

Join TravelPerk as a Senior Event Specialist and be responsible for planning and executing company and team events, from small gatherings to large-scale offsites. You will strategically plan events, manage budgets and logistics, and collaborate with vendors. The role requires strong event management experience, exceptional organizational skills, and the ability to manage multiple projects simultaneously. You will also focus on improving the remote/hybrid event experience and fostering a strong company culture. This is a fast-paced role requiring adaptability and a proactive approach to problem-solving. TravelPerk offers competitive compensation, generous benefits, and opportunities for professional development.

Requirements

• 3+ years in events management for a > 300 employees company (tech or startup company is a plus)
• Strong English communication skills (written and verbal)
• Team player . We're not joking here. We need top class collaborators
• Humble: you’re ok with the spotlight, but you don’t crave it. You know what you don’t know and you’re willing to learn
• Extreme Ownership + Getting things done attitude
• Exceptional organizational abilities, superb interpersonal skills, multi-tasking and prioritization skills, attention to detail and excellent time-management
• Proactive approach and able to work under pressure. Look for problems to solve before they become problems. But when they become problems, stay cool and solve them quickly
• Extremely hands-on: you don't mind solving small problems or big problems. From high-level planning to detailed execution
• Project Management skills
• Define, Plan and Oversee projects so that they are delivered faster than anyone would think possible
• Constantly update the relevant people
• Get your hands dirty and build
• Lead and rally people to Community initiatives
• Stakeholder management: people come to you because you make their lives easier and solve problems for them. However, you are able to say NO when necessary, even if it means not pleasing everyone. We have a very special way of doing things in the Community team at TravelPerk. We build with the members of our Community, not for them
• Advise managers and manage expectations
• Build a strong internal network
• Adaptability and flexibility ; with our fast-paced environment change comes all the time. This role will evolve with time and as the company scales, different needs will emerge. You must possess a genuine hunger to navigate your role in a fast-changing, hyper-growth environment
• You feel comfortable constantly challenging and being challenged , learning fast, making things happen, and moving from one project to the next one
• Continuous improvement is part of your DNA. The bar is high but you always aim to set it higher. You keep abreast of news and updates to keep yourself informed and the company to the highest standards
• You seek feedback early and often and are open to constructive and direct criticism
• Ready to roll-up your sleeves and work hard
• And of course, have fun doing what you do!

Responsibilities

• Strategic thinking: be able to act quickly for events that come up from nowhere but also be able to think in the long-term and plan the events for the whole year
• Able to manage events that are in other locations (in any of our hubs), remote events or hybrid events
• Leading development, brainstorming, design, event creation, and communications for all-employee gatherings
• Designing and implementing methods to transform the remote/hybrid experience of company events
• Manage all aspects of event execution from proposal to delivery
• Handle budgeting and invoicing
• Source, liaise, and negotiate with vendors
• Oversee logistics and ensure smooth operations
• Share updates with management
• Manage communication with stakeholders
• Lead or assist with event content creation
• Provide aftercare (answering questions and comments)
• Attend events when necessary
• Develop event feedback surveys
• Coordinate all event operations
• Supervise staff (event coordinators, caterers, etc.) if applicable
• Ensure smooth event completion and resolve any issues that arise
• Analyze event success and prepare reports
• You will help managers structure their budget to make sure they cover all the needs throughout the year without overspending
• Never a blocker or bottleneck: you will empower them to autonomously lead and take ownership of their “get togethers” with your support
• Culture focus: you will always have TravelPerk’s culture in mind when doing everything you do. As part of the Community team you will live and breathe our values and always put these first
• You will be innovative : Constantly search for new ways to make an impact through events and get togethers
• Increase the engagement strategy, creative approach, planning, and execution for the largest events
• Organize and identify opportunities to improve TravelPerkers experience, providing strategic guidance for new programs, events, and other experiences
• Have a strong data approach : evaluate and measure event success in new ways and leverage those learnings in the development of our strategy
• Management skills: If the team grows in the future, you should be able to hire and manage a team to support you

Preferred Qualifications

Advanced Spanish is a plus (written and verbal)

Benefits

• Competitive compensation, including equity in TravelPerk
• Generous vacation days so you can rest and recharge
• Comprehensive benefit plans covering medical, dental, vision, life, and disability with coverage from your start date
• Financial benefits like 401k or Roth with company matching, and HSA or FSA plan
• Subscription to Wellhub, the gym benefit
• Family services that include adoption benefits and paid parental leave from 12 to 16 weeks
• Global presence and hybrid working style
• Unforgettable TravelPerk events, including travel to one of our hubs
• Learning and professional development opportunities
• IFeel - a mental health support tool with access to therapists year round
• Exponential growth opportunities
• 16 paid hours per year to volunteer for a cause of your choice
• "Work from anywhere" allowance of 20 working days per year