Senior Executive Assistant

Summary

Join Peripass, a logistics SaaS scale-up, as their Senior Executive Assistant, providing comprehensive support to the CEO and GTM leadership team. You will manage calendars, travel arrangements, and communications, coordinate events, maintain relationships with stakeholders, and handle confidential information. The role also involves sales support, updating materials, providing sales insights, and acting as Chief of Staff for Sales & Marketing. You will support special projects and strategic initiatives. This is a high-impact role with significant autonomy and growth potential within a fast-paced, dynamic environment. Peripass values acting fast, curiosity, adaptability, no-nonsense communication, and humbleness.

Requirements

• 5+ years of experience supporting C-level executives, ideally a CEO in a fast-growing (SaaS) environment
• Commercial mindset with understanding of sales processes
• Strong organizational skills; able to prioritize and multitask effectively
• Proactive in spotting and resolving operational/admin issues before they arise
• Experience supporting at the management and board level
• Excellent written and verbal communication in English and Dutch; professional proficiency in French
• Advanced Excel skills (incl. VBA); confident with CRM and Office tools
• Sharp eye for clean, clear layouts and presentations
• Strong sense of ownership and accountability
• Flexible, calm under pressure, and solution-oriented
• Discreet and precise when handling sensitive information
• Strong interpersonal skills; able to build relationships across all levels

Responsibilities

• Calendar Management: Proactively manage the CEO's calendar, schedule meetings, and coordinate appointments, ensuring optimal time allocation and prioritization
• Travel Arrangements : Plan and coordinate travel arrangements, including flights, accommodations, ground transportation, and other logistics, considering the CEO's preferences and business requirements
• Communication and Correspondence: Handle incoming and outgoing communications, including emails, phone calls, and written correspondence on behalf of the CEO. Draft and prepare documents, presentations, and reports as needed
• Event Coordination : Prepare meeting agendas, materials, and presentations for events, off-sites/on-sites, all hands, & customer visits. Attend (leadership) meetings, take accurate minutes, and follow up on action items to ensure timely completion
• Relationship Management : Maintain positive relationships with internal and external stakeholders, including clients, partners, board members, and employees. Facilitate effective communication and act as a liaison between the CEO and various stakeholders
• Information Management : Organize and maintain confidential information, documents, and records. Implement effective document management systems and ensure easy access to relevant information
• Sales Support. Update Sales Materials on a quarterly basis. Provide sales insights by pulling reports from CRM. Act as the Chief of Staff for Sales & Marketing
• Special Projects : Support the CEO or GTM leadership in special projects, strategic initiatives, and ad-hoc assignments. Conduct research, compile data, and provide insights to aid decision-making