Senior Manager

Summary

Join KIPP Foundation as a Senior Manager, Finance Services to support financial reporting, transactional processes, project management, facilities management, and administrative functions for the finance team. You will prepare financial reports, manage facilities, and ensure compliance with pass-through agreements. The role involves providing administrative and operational support to the finance team, ensuring smooth coordination of financial activities. The ideal candidate is highly detail-oriented, organized, and proactive in supporting financial planning efforts. You will also provide services and support finance leaders across the KIPP network, spanning 27 regions. This role reports to the Senior Director, Finance Strategy & Support.

Requirements

• Demonstrates passion and commitment to KIPP’s mission and possesses the desire and ability to uphold KIPP’s core values (Focus on Excellent Results, Collective Impact, and Courageous Action)
• Demonstrated record of co-creating ambitious goals with their managers – and driving toward desired outcomes; Effectively monitors progress toward goals for multiple workstreams; Leverages understanding of an organization’s operating model, structure, and core operational process to effectively drive work to achieve goals; effectively works through direct reports and peers to follow through on commitments, ensuring others do the same
• Effectively drives work they own through clear action planning. Manages time effectively around competing priorities
• Skilled in creating and executing project plans through partnership with stakeholders and effective delegation to achieve intended results on time. Skilled in knowledge management
• Able to build and align goals and project plans with organization priorities; leverages relevant organizational processes and systems to execute work; can build and maintain knowledge management systems; effectively develops and codifies processes to ensure efficiency, alignment with organizational processes, and to improve work quality
• Engages in the work of personal development at working, knowing that personal development is ongoing and vital to their personal and professional success; hold themselves accountable to evolving, growing, learning and unlearning in ways that improve results for students, adults, and the larger community
• Ability to analyze financial statements, trends, and key metrics. Understanding of how to model financial solvency across different growth, stability, or loss models
• Expertise in Excel, financial modeling software, ERP systems (e.g., SAP, Oracle), and BI tools
• Bachelor’s degree in Accounting, Finance or Business
• Minimum of 1-3 years of experience in financial analysis, reporting, or accounting
• Strong proficiency in Microsoft Excel and financial reporting tools; experience with ERP systems is required
• Excellent attention to detail and ability to analyze large datasets
• Strong organizational and communication skills, with the ability to manage multiple priorities
• Ability to collaborate effectively across teams and provide high-quality customer service

Responsibilities

• Manage infrastructure of all Foundation offices including office location, layout, design, management, implementation of office improvement projects, procurement/inventory management of office supplies, and routine negotiation of office location leases and subleases
• Manage all incoming phone calls and voicemail messages for the Foundation’s main office numbers (San Francisco, Chicago, and New York) via the Webex Masergy soft phone application; screen and respond to voicemails, redirect inquiries appropriately, and ensure efficient communication flow to internal teams and regional offices
• Maintain and manage the Foundation's Verizon Wireless phone lines for a small number of KIPP-owned phones assigned to key employees
• Co-manage our New York City office manager in partnership with KIPP NYC
• Manage the San Francisco mail service
• Manage document retention and work to digitize existing physical files
• Manage relationships with landlords and building management in New York, and Chicago
• Oversee Facilities and Administrative budget planning and cost control
• Management and renewal of KIPP corporate insurance policies including General Liability and other lines of coverage
• Coordinate onboarding logistics for new hires, including walkthroughs of office procedures, distribution of office supplies and credit cards, and communication of policies such as mobile phone use; serve as a key liaison between Talent, IT, and Facilities to ensure a streamlined onboarding experience
• Prepare and distribute monthly, quarterly, and annual financial reports, ensuring accuracy and timeliness
• Support financial close processes by reconciling financial data, validating transactions, and identifying discrepancies
• Ensure accuracy and consistency of data through account reconciliations related to personnel, revenue recognition and other month-end analysis
• Prepare and deliver monthly budget to actuals reports for departmental reviews and check-ins
• Maintain and improve financial dashboards, reports, and templates to support data-driven decision-making
• Collaborate with team members to maximize automation and enhance reporting processes
• Support other ad-hoc financial analysis and reporting requests to assist in financial planning, forecasting and transparency
• Process all budget transfer requests by the set deadline
• Support the management and tracking of pass-through agreements, ensuring accurate documentation, financial reporting, and compliance with funding requirements
• Assist in processing pass-through transactions, ensuring funds are distributed in alignment with grant agreements and financial policies
• Work closely with finance leadership to monitor and reconcile pass-through payments, ensuring timely execution and proper documentation
• Maintain organized records of pass-through agreements and ensure they align with internal controls and audit requirements
• Support the project management of short and long-term finance initiatives to improve operational efficiency and enhance workflows across functional areas
• Support the project management of annual audits
• Coordinate travel arrangements for the finance team, ensuring cost-effective and efficient bookings
• Reconcile corporate cards for the finance team, ensuring accurate expense reporting and compliance
• Process finance staff reimbursements, ensuring compliance with internal policies and timely disbursement of approved expenses
• Manage scheduling and calendaring for finance leadership, including organizing meetings and handling logistics
• Maintain organized financial records and assist in document management for audits and compliance

Preferred Qualifications

Experience supporting financial reporting, analysis, and transactional finance preferred

Benefits

• 25 holidays for + 18 days additional flexible PTO days (flexible PTO increases to 23 days for years 3 and 4 and to 28 days for years 5+)
• 100% paid parental leave
• 100% coverage of the premium for employee and 75% for employee + family’s medical/dental/vision plans
• Wellness benefits such as fitness reimbursements, discounted tickets to theme parks/attractions, backup care support for children and adults/elders, and our employee assistance program
• Finance Security benefits include such as a 401K retirement plan with 4% match, employer-sponsored legal plans, life/disability insurance, and flexible spending accounts