Senior Specialist, Accounts Payable

Summary

Join Babylist as a Senior AP Specialist and ensure timely and accurate processing of all expenses, invoices, and payments. You will oversee the 3-way match process, manage vendor relationships, process expense reimbursements, and handle payment processing. Reporting and analysis, compliance, and process improvement are also key responsibilities. This role requires 4+ years of accounts payable experience, including inventory management and drop-ship vendor management. You will be a detailed, deadline-oriented individual who thrives in a fast-paced environment. Babylist offers competitive pay, comprehensive benefits, and opportunities for career advancement.

Requirements

• 4+ years of experience within accounts payable, preferably in a senior level role
• Proven experience within inventory management required
• Experienced with managing and overseeing invoice discrepancies
• Out of box thinker with impeccable problem solving skills
• Drop-ship vendor management is your speciality
• Demonstrated ability to accurately perform month-end close duties

Responsibilities

• Oversee 3-Way Match Process: Supervise the 3-way match process, ensuring accurate verification of purchase orders, receipts, and vendor invoices before processing payments
• Invoice Processing and Reconciliation: Review, approve, and process invoices for goods and services received, including dropship statements, ensuring proper coding and adherence to company policies and procedures. Reconcile vendor statements and accounts payable ledgers to ensure accurate and timely payments
• Vendor Setup and Communication: Manage the vendor setup process, including verifying vendor information and maintaining accurate records in the accounts payable system. Communicate with vendors to resolve invoice discrepancies and handle payment inquiries effectively
• Expense Reimbursements: Process employee expense reports and reimbursements, ensuring adherence to company policies and proper documentation
• Payment Processing: Manage and oversee the preparation and processing of payments to vendors, including checks, electronic transfers, and other payment methods
• Reporting, Analysis, and Compliance: Generate and analyze accounts payable reports, including aging reports and vendor performance reports, and present findings to management. Ensure compliance with internal controls, company policies, and regulatory requirements
• Month-End Close: Assist with month-end closing activities, including accruals and reconciliations
• Process Improvement: Identify and lead efforts to improve accounts payable processes and increase efficiency
• Team Management and Cross-Functional Collaboration: Lead and mentor junior accounts payable staff, providing guidance and support as needed. Collaborate with other departments, such as purchasing and inventory management, to ensure accurate and efficient processing of invoices and payments

Benefits

• We invest in the infrastructure you’ll need to be supported and successful: tools, opportunities to connect with colleagues, and a stipend to help you set up your office
• We build products that have a positive impact on millions of people’s lives
• We work at a sustainable pace which means work/life balance is a real thing here
• We believe technology and data can solve hard problems
• We believe in exceptional management
• We offer competitive pay and meaningful opportunities for career advancement
• We have great benefits like company paid medical, dental, and vision, a generous paid parental leave policy, and 401k with company match
• We care about employee wellbeing with perks for physical, mental and emotional health, parenting, childcare, and financial planning
• In addition, Babylist offers equity, bonus, and benefits, including company paid health, dental and vision insurance, 401(k) matching, flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies