Senior Staff Accountant

Summary

Join the National Immigration Law Center (NILC) as a Senior Staff Accountant! This integral role on the Finance team provides day-to-day accounting and finance support. You will manage the month-end and year-end close processes, payroll, and compliance tasks. The position requires extensive accounting experience, proficiency with accounting software, and collaboration across departments. NILC offers a competitive salary and benefits package, including comprehensive healthcare, retirement plan, paid time off, and more. This is a bargaining unit position with potential for remote work in select states. The ideal candidate is a collaborative, proactive, and action-oriented individual committed to NILC's mission.

Requirements

• High school diploma required
• 7 – 10+ years of accounting experience including work in the following key areas of responsibility: AP, AR, and Payroll; non-profit sector experience preferred
• Demonstrated ability to adapt to changing priorities, strategies, and circumstances
• Strong knowledge of financial principles including accounting policies and procedures and GAAP rules and requirements
• Demonstrated ability to maintain a high level of accuracy in preparing and entering financial information
• Proficiency with Microsoft Excel at an intermediate level, including formulas and pivot tables
• Proficiency with in-office and virtual environments and software such as MS Office, internet research, and virtual collaboration tools

Responsibilities

• Manages month-end close process by completing and/or reviewing journal entries, adjusting entries, & preparing reports
• Reviews invoices for appropriate documentation and approval, credit card entries for errors, and issues checks and/or ACH payments for payables due including payment for all NILC credit cards
• Review accounting transactions, including accounts payable, accounts receivable, deposits, and all other accounting entries with GAAP accounting standards and internal controls
• Manages various cash receipts and disbursement processes including batch processing and reconciliations. May oversee disbursements, including manual checks, wires and ACHs
• Ensures compliance with federal, state and local laws regarding employer registrations, and payments to required state agencies for employers, including but not limited to, state unemployment, paid leave programs (where applicable) and workers compensation funds
• Identify journal entries needed to ensure accurate financial reporting; ensure all journal entries are recorded properly with appropriate reviews
• Works with Development team to issue fund codes for new grants, record grant revenue in the accounting system, and reconcile all grants and donations received
• Working with the Human Resources team, maintains and reviews the payroll processing system (UKG) for the timely and accurate processing of payroll transactions including salaries, timesheets, benefits, taxes, deductions, and garnishments
• Process payroll, reconciles employee benefits, and performs any other payroll functions timely and accurately, ensure processing of payroll updates including new hires, terminations, changing to payrates, benefits deductions, etc. in collaboration with other members of the Finance team
• Reconciles bank accounts and resolves any issues that may come up, including uncleared checks & differences
• Maintains fixed assets, depreciation, benefit, and IJF shared cost schedules
• Secures financial information including main accounting files, payroll, accounts payable, deposits, and credit cards and creates electronic back up files
• Acts as administrator of expense reporting system, including training to all staff and assist with any ongoing questions or issues, and running expense reports
• Lead audit review processes and filing activities including preparing and/or reviewing documentation for external auditors & support other annual reporting including 990 preparation
• Supports or oversees various accounts payable and expense reporting activities, including annual 1099 and 1096 reporting
• Coordinates and supports program staff, financial, and accounting related inquiries and tasks
• Assists in the transition of the financial, accounting systems, AP, and AR systems as needed, including software implementation
• Contribute to work identifying, researching, and implementing improvements in financial systems and processes to create workflow efficiencies and cost-saving techniques
• Provide leadership to the Finance team by helping to develop both the accounting and relationship management skills of the Staff Accountant[s], and other team members
• May be a part of a larger cross functional project using the MOCHA framework/methodology
• May manage or supervise outside consultants, third party administrators, and vendors as needed
• Champions NILC & IJF’s mission of advancing the rights of immigrants with low income by demonstrating a commitment to human rights, and racial, economic, and social justice
• Attends and actively participates in NILC meetings at the organization, department, project, and individual level
• Develops relationships and supports NILC and IJF colleagues across all teams, recognizing that each individual brings a unique background and perspective to the work and assuming good intent from each other
• Follows through on commitments acting with a clear sense of ownership individually and collectively by taking personal responsibility for decisions, actions, and failures, establishing clear responsibilities and processes for monitoring work and measuring results, and designing feedback loops into work
• Learns quickly when facing new situations by experimenting to find fresh solutions, taking on the challenge of unfamiliar tasks, and extracting lessons learned from failures and mistakes
• Acts with integrity by following through on commitments, being direct and truthful, keeping confidences, and showing consistency between words and actions
• Commits to centering NILC’s values of racial justice & equity, valuing diversity, fostering partnerships & collaboration, encouraging respect & personal well-being, and striving for transparency, integrity, and honesty in all decisions and actions

Preferred Qualifications

• Experience with financial management, accounting and HR software including Sage Intaact, Martus, Concur, and Paylocity preferred
• Bachelor’s degree in accounting, or related field preferred
• CPA, CMA or other relevant designations preferred

Benefits

• Employer-paid healthcare coverage (100% for employees and 75% for dependents)
• Employer-supported dental and vision coverage
• A 403(b)-retirement plan including an automatic contribution from NILC
• Paid parental leave
• Monthly cell phone and wellness stipends
• Pre-tax accounts for transit, health, and childcare benefits (FSA)
• Employer-paid short- and long-term disability and life insurance
• A generous paid-time-off policy, 15 holidays and 22 days of paid time off annually (increased to 32 after 2 years of employment)
• NILC is also a qualifying public service employer, which means all full-time NILC employees qualify for the Public Service Loan Forgiveness (PSLF) Program