Special Assistant

Summary

Join Aledade as a Special Assistant to the CEO and Chief of Staff, playing a crucial role in the leadership team's execution of strategic initiatives. You will be responsible for optimizing the CEO's time through calendar management, streamlining processes, and enhancing efficiency. This role offers a unique perspective into the operations of a high-growth healthcare company, including exposure to various aspects of the business. You will work closely with senior leaders, participate in executive meetings, and manage cross-functional projects. The position requires exceptional organizational skills, strong communication abilities, and the ability to handle sensitive information with discretion. A successful candidate will demonstrate a proactive approach to problem-solving and a commitment to continuous improvement.

Requirements

• 2+ years working experience with a graduate degree OR 4+ years working experience with an undergrad degree, likely in a fast-paced startup environment
• Demonstrated ability to think creatively and develop innovative approaches to problem-solving and process improvement
• Ambitious career goals, specifically, to advance to a senior level management position in the future
• Commitment to confidentiality and discretion in appropriately handling sensitive information is required
• Exceptional verbal and written communication skills
• Poise, confidence, and maturity interacting with key stakeholders
• Ability to build strong relationships and work with individuals at all levels of the organization
• Highly efficient in managing multiple concurrent diverse tasks and projects
• Ability to use independent judgment and work under pressure on competing responsibilities with resilience, and a high level of ownership
• Willingness to travel approximately 10-20% time
• Given that we work across different time zones, some non-traditional hours for early or later calls are an expectation of this role
• Fluency in Google Suite (Gmail, Google Sheets, Google Docs, Google Slides)
• Demonstration of Aledade values (i.e, accountability, curiosity, evidence, inclusion & belonging, and service) in working with internal and external stakeholders
• Bachelor’s degree

Responsibilities

• Facilitate the effectiveness of the CEO and the Executive Team (primary responsibility, expected to be about ~80% time)
• Optimize the CEO’s time by managing his calendar including internal and external meetings, speaking engagements, and travel arrangements
• You will own the CEO’s calendar, which will require executive assistant tasks such as phone screening, correspondence, and managing administrative workflows, as well as extremely close partnership with our Executive Operations team
• Own the Office of the CEO’s “to do” list in partnership with his Chief of Staff — taking accountability for ensuring work is prioritized and completed within the Office of the CEO and across the organization
• Partner with Communications Team to ensure key messages are shared internally and externally and through relevant channels
• Manage cross-functional processes and meeting governance. (~10% time)
• Facilitate governance for senior leadership and executive leadership meetings along with Chief of Staff, including developing their scope and sequence, planning strategic agendas and logistics, partnering with others to develop materials, and managing follow up including communicating to relevant stakeholders and creation and circulation of notes
• Facilitate the planning and project management of the Board of Directors meetings by working with the CEO and Chief of Staff to develop agendas, prepare for meetings, coordinate materials, and drafting the CEO Report
• Engage with leaders across the organization to identify emerging issues and advise the CEO and Chief of Staff on emerging priorities
• Drive special projects. (~10% time)
• Partner with the Office of the President on planning major events, including the biannual Company retreat
• Continuously evaluate existing processes and propose innovative solutions to improve efficiency and effectiveness within the Office of the CEO
• Ad hoc projects and other duties as assigned

Preferred Qualifications

• Familiarity with value-based care and health care ecosystem
• Experience planning, coordinating and executing events
• MPH, MBA or other similar advanced degree preferred
• Ability to work from our Bethesda, MD or New York, NY offices from time-to-time

Benefits

• Flexible work schedules and the ability to work remotely are available for many roles
• Health, dental and vision insurance paid up to 80% for employees, dependents and domestic partners
• Robust time-off plan (21 days of PTO in your first year)
• Two paid volunteer days and 11 paid holidays
• 12 weeks paid parental leave for all new parents
• Six weeks paid sabbatical after six years of service
• Educational Assistant Program and Clinical Employee Reimbursement Program
• 401(k) with up to 4% match
• Stock options