HANWHA Q CELLS USA INC is hiring a
Sr. Administrative Coordinator

Summary

The Sr. Administrative Coordinator, Project Planning is a remote or Irvine-based role in a solar EPC company that involves providing high-level administrative support to senior executives and managers. The position requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.

Requirements

• Bachelor's degree in business administration, Engineering, or related field. Experience and skillset can be qualified if without
• Proven experience of minimum 5 years in an administrative support role, preferably in the renewable energy or construction industry
• Strong attention to detail, with the ability to maintain accuracy while handling multiple tasks simultaneously
• Exceptional written and verbal communication skills, with the ability to compose professional correspondence and communicate effectively with various stakeholders
• Proficiency in using MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software and tools
• Strong problem-solving skills, with the ability to anticipate and address potential challenges proactively
• Ability to work independently with minimal supervision and thrive in a fast-paced environment
• Advanced knowledge in Microsoft office Suite, Smartsheet, and Procore

Responsibilities

• Manage scheduling aspects of appointments and calendars for team leads
• Prepare and distribute correspondence
• Act as a point of contact
• Organize travel arrangements
• Coordinate meetings and conferences
• Handle confidential and sensitive information with utmost discretion
• Assist with general administrative tasks such as filing, organizing and maintaining records, managing office supplies, and coordinating office equipment maintenance and repairs as needed
• Assist with the planning, coordination, and implementation of special projects and initiatives as assigned by the construction management team
• Liaise with internal and external stakeholders
• Support the construction management team in decision-making
• Export all action items from meeting minutes to a task tracker and ensure the appropriate party who is responsible is assigned
• Follow up and ensure all tasks are completed within their deadlines
• Schedule travel for team members
• Manage and organize project documents, including contracts, permits, drawings, specifications, and other project-related documentation
• Ensure that all documentation is being upkept in its appropriate locations
• Facilitate communication and coordination between internal teams, external stakeholders, and project staff to ensure alignment on project requirements, timelines, and deliverables
• Schedule, prepare agendas, and document minutes for meetings, including kick-off meetings, design review meetings, and coordination meetings
• Distribute meeting minutes to attendees after the meeting
• Entering data ranging for project budget related items into appropriate project management programs or excel to ensure all data is accurately reported
• Gather departmental data on spent budgets and create reporting slides and deliverables for managements review

Benefits

$39 - $48 an hour. The salary range may differ depending on the location of those candidates hired nationwide