Agile Defense is hiring a
Staff Accountant II

Summary

Join our team as a detail-oriented Staff Accountant II/Senior Accounts Payable professional to oversee and optimize key financial processes, with a primary focus on Accounts Payable.

Requirements

• 6+ years of Accounts Payable experience required
• Experience with Costpoint Deltek is a must
• Experience with SAP Concur preferred
• Strong proficiency in managing the full Accounts Payable cycle, including invoice processing, payment runs, and reconciliation required
• Experience with Costpoint Deltek and a solid understanding of its functionalities required
• Familiarity with expense report processing and management required
• Exceptional attention to detail and accuracy in handling financial data required
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet tight deadlines required
• Strong analytical skills to identify discrepancies and resolve account variances required
• Ability to work independently and in a team environment, demonstrating flexibility and adaptability required
• Proficiency in Microsoft Office required
• Effective communication skills to interact with vendors, employees, and internal departments required

Responsibilities

• Oversee the full cycle of Accounts Payable, including entering vendor invoices, issuing payments, conducting weekly check runs (checks/wires/ACH), and reconciling credit card bills/statements
• Process Concur expense reports and respond to employee inquiries
• Reconcile AP accounts and ensure all AP vouchers are posted timely for month-end close
• Forecast weekly payment estimates, monitor daily bank account balances, and recommend fund transfers between accounts
• Review Open AP reports and resolve outstanding issues
• Review/reconcile invoices and account discrepancies, respond to vendor inquiries, and maintain the AP email inbox
• Ensure accuracy in AP filing, set up new vendors, maintain W-9 records, and handle Form-1099 processing
• Perform month-end variance analysis for assigned expense accounts and assist with audits by providing necessary information
• Download daily bank activity, update spreadsheets, and enter AP vouchers/invoices, including PO/Subcontractor invoices
• Maintain and update written Accounts Payable procedures, adhere to company policies, and identify and report suspicious activity
• Track and record payments remitted and services rendered
• Prepare quarterly indirect bills
• Review daily bank activities, track incoming payments, and process cash receipt entries
• Review Aging AR report, resolve outstanding payments, and send collection statements
• Prepare bank reconciliations and assigned account reconciliations
• Maintain precise records of all incoming payments
• Collect funds by following up on delinquent accounts and notifying customers of insufficient payments
• Prepare journal entries as needed and reconcile assigned GL accounts
• Contribute to the month-end closing process
• Prepare ad-hoc reports and analyses for management as requested