Strategic Executive Assistant

Summary

Join Pearl Talent as a Strategic Executive Assistant and provide comprehensive support to a founder in the medical and academic space. This fully remote, full-time independent contractor role demands 40–50 hours per week with core availability during EST hours. You will manage the executive's complex calendar across multiple domains, including clinic, education, podcast, and travel. Responsibilities include communication and follow-up, travel and event logistics, cross-entity liaisoning, tracking and research, and administrative and systems support. The ideal candidate possesses 3+ years of experience supporting C-suite or physician executives, along with expertise in executive calendar management and international coordination. Pearl Talent offers generous PTO, health coverage, mentorship, learning and development opportunities, retention bonuses, and an annual retreat.

Requirements

• 3+ years supporting C-suite or physician executives
• Experience with executive calendar management and international coordination
• Excellent English communication skills (written and verbal)
• High discretion and comfort working under NDA/HIPAA protocols
• Strong command of Google Workspace, Slack, and project management tools
• Familiarity with healthcare or biotech environments

Responsibilities

• Orchestrate daily calendar across multiple domains (clinic, education, podcast, travel)
• Build and maintain rolling 7-day dashboards and daily briefing updates
• Own meeting preparation, coordination, and next-step tracking
• Filter and triage inbox requests and incoming communications
• Coordinate complex international travel, speaking engagements, and clinical tours
• Manage podcast and VIP patient scheduling
• Connect workflows across multiple teams, organizations, and regions
• Maintain alignment and documentation across stakeholders
• Manage trackers, SOPs, and executive commitments
• Conduct light research on speaking topics, protocols, and international engagements
• Use tools like EMRs, CRMs, Slack, and project trackers to manage workflows
• Support onboarding of new initiatives and align team systems

Preferred Qualifications

• Knowledge of integrative medicine or cellular health terminology
• Podcast coordination experience
• HubSpot, OptiMantra, Notion, or Airtable fluency
• Background supporting founders or high-profile executives
• Exposure to high-performance, clinical, or concierge service roles

Benefits

• Fully remote—work from anywhere
• 15 days annually, aligned with Pearl’s managed services model
• HMO after 3 months for full-time contractors
• Direct support from Pearl Talent and international executive coaches
• Access to global resources and best practices
• At 3, 6, 9, and 12 months
• Exclusive invite to Pearl’s global community retreat