Executive Assistant

Summary

Join Pearl Talent as a Strategic Executive Assistant and support the CEO of a thriving cybersecurity startup. You will manage the CEO's calendar, communications, and personal and company logistics. Execute strategic research projects, coordinate with vendors, and act as a proactive extension of the founder. Your impact will streamline operations, freeing the CEO for strategic priorities. Within 90 days, you'll be a trusted partner, anticipating needs and ensuring smooth operations. This fully remote role offers competitive salary, generous PTO, health coverage, mentorship, professional development, and global networking opportunities.

Requirements

• 3–5+ years supporting a founder or executive in a VC-backed tech startup (Series A–C ideal)
• Native or near-native English fluency; polished writing and confident phone presence
• Highly proactive, assertive communicator who can push back respectfully when needed
• Advanced digital fluency and ability to manage multiple tools quickly and cleanly
• Proven experience in both company and personal operational support
• Discretion and reliability in handling sensitive information

Responsibilities

• Manage CEO’s calendar, inbox, and direct communications (Superhuman + Google Calendar)
• Draft, proofread, and send context-aware internal and external communications
• Anticipate needs and prepare relevant materials ahead of meetings and events
• Coordinate vendor communications, sourcing, and negotiations
• Manage company and personal operational tasks (travel booking, vendor scheduling, procurement)
• Maintain operational systems in Linear and Notion
• Conduct deep vendor, product, and market research
• Summarize findings with clear recommendations and reasoning
• Maintain financial tracking spreadsheets for personal and company budgets
• Support CEO’s personal life logistics with discretion and efficiency
• Coordinate investor dinners, internal offsites, and special events
• Suggest workflow and tool optimizations to improve efficiency

Preferred Qualifications

• Experience supporting a technical CEO or Head of Ops
• Advanced spreadsheet skills (formulas, budgeting, tracking)
• Background in research and sourcing (product/vendor comparisons, cost optimization)
• Familiarity with Bay Area norms and vendor landscape
• Previous experience in a 5–15 person startup environment

Benefits

• Competitive Salary
• Remote Work: Fully remote—work from anywhere with PST overlap
• Generous PTO: 15 days annually (Pearl standard)
• Health Coverage: HMO after 3 months (for full-time employees)
• Direct Mentorship: Work closely with a high-performing founder in a VC-backed startup
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Connect with top-tier professionals across the US and EU
• Work-Life Balance: Flexible and respectful culture