Subcontractor Compliance Coordinator

Summary

Join Kellermeyer Bergensons Services (KBS) as a remote Vendor Compliance Specialist! Maintain and track vendor annual questionnaires, distribute and track contract amendments, and conduct audits to ensure compliance with criminal background checks. Utilize analytical skills and attention to detail for ongoing vendor compliance. This role requires 1-2 years of administrative experience, customer communication skills, and proficiency in Microsoft Office Suite, especially Excel. A high school diploma or GED is required; a bachelor's degree is a plus. KBS offers competitive benefits, including medical, dental, vision, paid time off, life insurance, disability insurance, a 401k plan, and more.

Requirements

• 1-2 years of administrative/office experience
• Experience working with customers/clients via email and phone
• Able to consistently follow process and direction
• Written and oral communication skills
• Strict attention to detail and factual documentation
• Experience with Microsoft Office (e.g. Word, Excel, PowerPoint, Outlook, with an emphasis on Excel VLOOKUP, Pivot Tables, Graphs, etc.)
• High School Diploma or GED

Responsibilities

• Coordinate annual vendor audit questionnaire process and ensure vendor compliance
• Send out annual audit questionnaires each month to a selected number of vendors
• Carefully review returned completed questionnaires and ensures that responses are compliant with the company contract agreements
• Update ERP system with acceptable, annual audit questionnaires, and file printed copies in vendors’ contract folders
• Call and send emails to vendors that fail to submit the annual audit questionnaires by the given deadlines
• Sends out certification of compliance letters to vendors, and updates ERP system accordingly
• Sends out contract amendments to vendors Initiates requests to terminate vendors that fail to complete the annual audit questionnaires or that reveal noncompliance with the vendor agreement with internal KBS teams, such as field operations and customer service
• Works on miscellaneous projects and generates ad-hoc reports

Preferred Qualifications

Bachelor’s Degree

Benefits

• Medical, dental, vision, prescription drugs
• Paid Time Off
• Paid Holidays
• Sick Time
• Life Insurance
• Short Term Disability - Employer paid
• Long Term Disability
• Supplemental Health Insurance (E.G., Accident)
• 401k plan with a match or Non-qualified Deferred Compensation Plan
• Pet Insurance
• Perkspot Discount Program – discounts on travel, gyms, cell phones, restaurants, auto, apparel & electronics