Procurement Specialist

Summary

Join Altarum as a Procurement Specialist / Subcontract Administrator to manage the full lifecycle of procurement and subcontracting activities. You will oversee sourcing, competitive bidding, subcontract administration, and closeout, managing vendor and subcontractor relationships and ensuring compliance with internal policies and regulations. Responsibilities include preparing RFPs/RFQs, negotiating subcontracts, monitoring subcontractor performance, and maintaining accurate documentation. The role requires strong analytical, negotiation, and communication skills, along with experience in federal and state contracting and knowledge of FAR, 2 CFR Part 200. This position is based in Arlington, Silver Spring, Novi, or Portland (hybrid) or remotely within the continental U.S. Altarum offers competitive benefits, including medical, dental, vision, paid time off, tuition assistance, 401k, and life/disability insurance.

Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, or related field
• 8-10 years of experience in procurement, contract administration, or supply chain operations
• Experience working in Federal and State contracting
• Knowledge of federal procurement regulations (FAR, 2 CFR Part 200) and best practices
• Motivated self-starter with demonstrated ability to effectively work independently and collaboratively as part of a team
• Develop, execute, monitor, and drive process improvements
• Experience with ERP systems (e.g., Costpoint) and procurement software
• Strong analytical, negotiation, and communication skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds

Responsibilities

• Execute procurement transactions in accordance with the Enterprise Procurement Policy
• Manage procurement methods based on purchase thresholds (Micro Purchase, Simplified Acquisition, and Formal Procurement)
• Prepare and issue Requests for Proposals (RFPs), Requests for Quotes (RFQs), and Requests for Information (RFIs)
• Collaborate with program managers, legal, and finance teams to align procurement strategies with project goals
• Ensure all procurement documentation (quotes, justifications, evaluations) is complete and retained per policy
• Identify, evaluate, and onboard qualified vendors in collaboration with Cross-divisional team
• Perform suspension and debarment checks on all vendors prior to engagement
• Ensure timely resolution of vendor-related issues and disputes
• Maintain vendor records in the ERP system, including onboarding and offboarding processes
• Draft, negotiate, and administer subcontracts in compliance with Enterprise policies and government regulations and requirements
• Prepare and issue RFPs/RFQs to potential subcontractors
• Ensure flow-down of prime contract terms and conditions to subcontractors
• Monitor subcontractor performance and compliance with contract terms
• Coordinate with project managers, legal, finance, and procurement teams to support project execution
• Manage subcontract modifications, extensions, and closeouts
• Maintain subcontract files with all required documentation, including selection rationale and pricing
• Ensure procurement activities comply with 2 CFR § 200 and other applicable regulations
• Maintain detailed records of procurement transactions, including method, vendor selection, and pricing
• Support internal and external audits by providing procurement documentation as needed
• Adhere to document retention schedules and confidentiality requirements

Benefits

• Competitive Medical, Dental and Optical plans
• Generous Paid Time Off, 8 Company observed holidays plus 3 floating holidays
• Tuition Assistance
• 401K Plan (3% employer contribution plus opportunity for gainsharing)
• Life, AD&D & Disability coverage
• A flexible work environment and more!