Team Coordinator

Summary

Join Planetary Guardians as a Team Coordinator and contribute to a global mission protecting our planet. This fully remote, two-year fixed-term contract based in London or New York (with potential for other locations) offers the chance to work with high-level leaders, coordinate initiatives, and support a movement for planetary health. You will manage schedules, logistics, and administrative operations, ensuring seamless communication and successful events. The role requires proven experience as an Executive Assistant or Team Coordinator, strong communication skills, and a passion for environmental sustainability. A competitive salary is offered, along with the opportunity to work in a fast-paced, purpose-driven environment.

Requirements

• Proven Experience: You’ve thrived as an Executive Assistant or Team Coordinator and are confident managing operations and administrative tasks like a pro
• Collaboration with Leaders: You’ve worked closely with high-level leaders and know how to manage cross-functional teams with confidence and ease
• Startup Savvy: You’re at home in a fast-paced environment, love solving problems on the fly, and approach tasks with energy and urgency
• Team Mentality: You’re ready to take on new challenges and support your colleagues to help the team succeed as a whole
• Exceptional Communication: You’re a natural communicator, skilled in writing and presenting, and love building strong connections across teams
• Organized and Adaptable: You have a sharp eye for detail, can juggle multiple priorities effortlessly, and stay calm and focused even when things get ambiguous
• Passion and Purpose: You’re deeply motivated by making a positive impact on the planet, believe in the power of science, and thrive in a collaborative, purpose-driven team

Responsibilities

• Streamline Scheduling and Coordination: Manage diaries, coordinate meetings, and liaise with internal and external teams, including high-level leaders, to ensure seamless communication and logistics
• Oversee Logistics and Events: Plan travel, book event spaces, coordinate vendors, and handle event-specific needs to deliver successful gatherings attended by influential stakeholders
• Manage Administrative Operations: Handle expenses, invoices, and office processes, ensuring smooth operations that support high-level decision-making and leadership activities
• Support Event Preparations: Develop briefings, prepare documents, conduct due diligence, and track guest invitations for major events involving prominent leaders and global partners
• Enhance Team Connectivity: Organize team away days, meetings, and initiatives to foster a positive and connected remote team culture while supporting interactions with key leadership figures

Benefits

• Role type: 2-Year Fixed Term Contract
• Location : London or New York. Open to other geographic locations (subject to relevant laws and regulations)
• Salary : GBP £45,000 - £55,000 (London) or US$75,000 - $90,000 (New York)
• Working hours : Full time