Timecard Compliance Specialist

Summary

Join MeBe, a provider of evidence-based therapies for children with special needs, as a Timecard Compliance Specialist. You will oversee timecard approvals, schedule management, documentation alignment, and communication with hourly staff. Responsibilities include auditing, workflow documentation, process improvement, and collaboration with managers. This role requires comprehensive knowledge of wage and hour labor laws, expertise in therapy coordination, and strong communication skills. MeBe offers competitive pay, comprehensive benefits, and opportunities for professional development.

Requirements

• Demonstrated understanding and application of wage and hour labor laws in California, Washington, Colorado, Arizona, Virginia and Texas ensuring compliance with all relevant regulations
• Proficient in scheduling and coordinating Applied Behavior Analysis (ABA), Speech Therapy, and Occupational Therapy services to meet client needs effectively
• Skilled in engaging with diverse stakeholders, fostering clear and professional communication across various levels of an organization
• Proven ability to follow up on communications, track progress, and ensure timely completion of tasks with minimal oversight
• Adept at addressing challenges with team members, including facilitating understanding and engagement in corrective actions, such as timesheet adjustments
• Demonstrates the ability to work efficiently under pressure while maintaining exceptional attention to detail
• Effectively manages multiple priorities and responsibilities in a fast-paced environment without compromising quality or deadlines

Responsibilities

• Oversee the approvals and approval process of timecards for hourly staff, including direct therapy services, administrative tasks, travel time, reporting time pay, and billable services
• Ensure schedules and completed sessions are up to date in EMR system and are updated in a timely fashion when discrepancies occur
• Ensure accuracy and alignment between timekeeping records and medical documentation, maintaining compliance with organizational and regulatory standards
• Utilize progressive communication strategies to ensure all hourly staff properly document their hours worked. Address discrepancies promptly and maintain thorough records of outreach and resolutions
• Perform daily, weekly, or monthly audits to determine areas in need of improvement in the agency, site specific, or staff specific, leading to further training and proper utilization of the software
• Ensure all workflow guides, operating procedures, and training packages are up to date, clear, and concise
• Analyze processes and procedures and recommend improvements to ensure further compliance, accuracy, or efficiency
• Partner with managers to implement progressive discipline for staff who fail to document hours accurately or respond to communications in a timely manner, fostering a culture of accountability

Preferred Qualifications

Experience with CentralReach EMR and Deputy HR software

Benefits

• Industry benchmarked, competitive pay, at $24.00 - $32.00 per hour
• Twenty-nine paid days off
• Medical, Vision, Dental- Anthem Insurance; 80% Employee, 50% Dependents
• Life, AD&D, Accident, Hospital Indemnity, Short Term Disability, and Critical Illness Insurance
• Invest in your mental health with access to free mental health sessions
• Protect your pet with discounted pet insurance
• Secure your future with our 401k program
• Monthly CEU Trainings
• Tuition discounts available to all employees through our University Partnerships
• Options for positions in variety of settings: clinic; in-home; schools; telehealth
• Scheduling department handles reschedules, cancellations and permanent changes to schedules
• Computer and work tools provided
• Company sponsored, fun events for everyone