Transaction Coordinator

Summary

Join Assistantly's dynamic team and make a real impact on client success! This role blends real estate administration and transaction coordination, requiring you to manage files, deadlines, and client communication for smooth transactions. You will autonomously coordinate communications, manage administrative tasks, and maintain accurate records. The ideal candidate is organized, driven, and thrives in a fast-paced environment. Assistantly offers excellent benefits and perks. This is a permanent work-from-home opportunity, available part-time or full-time.

Requirements

• Strong understanding of real estate operations, transactions, and documentation
• Excellent organizational and multitasking skills, with the ability to prioritize and meet deadlines
• Strong attention to detail and accuracy in handling real estate documents and contracts
• Excellent communication skills, both written and verbal, with a professional and courteous demeanor
• Ability to work independently and remotely, while maintaining a high level of productivity
• High-speed internet connection and a dedicated workspace for remote work

Responsibilities

• Assist with administrative tasks such as managing emails, organizing files, and handling correspondence
• Prepare and edit real estate documents, contracts, and agreements
• Conduct market research and gather property information for listings and presentations
• Maintain and update client databases, ensuring accuracy and confidentiality and the ability to automate or optimize the CRM
• Develop and document standard operating procedures (SOPs) to streamline operations and ensure consistency
• Be able to suggest and set up project management platforms like Trello, Asana, Monday.com, etc
• Assist with transaction management, including reviewing contracts, deadlines, and contingencies
• Coordinate with clients, lenders, title companies, and other parties involved in the transaction process
• Facilitate communication and ensure all required documentation is complete and submitted promptly to the backend program, Reason
• Track and follow up on key milestones and deliverables throughout the transaction process
• Help ensure smooth and efficient closings by coordinating with all stakeholders involved
• Respond to client inquiries, providing information, answering questions, and addressing concerns
• Assist with client onboarding and support, ensuring a high level of customer service
• Maintain regular communication with clients, providing updates on property listings and market trends

Preferred Qualifications

Proficient in real estate software and tools such as MLS systems, CRM software, and transaction management platforms

Benefits

• Permanent WFH opportunities
• Part-Time, Full-Time
• Health & Wellness Allowance
• Paid Time Off (PTO) Yearly
• Monthly Bonus Drawings
• Loyalty & Performance Bonuses
• Profit Sharing
• Professional Development Training