Workplace Experience Specialist I

Summary

Join Storyblok, a growing company, and contribute to shaping its remote work environment. You will manage various tools and platforms supporting remote work, oversee the development fund, act as a service center hub, and support the People's team with onboarding/offboarding. Additional responsibilities include administrative support, vendor management, travel management, and creating standard operating procedures. Storyblok offers a monthly remote work stipend, home office equipment, sick leave, parental leave, annual leave, a personal development fund, VSOP, team-building trips, flexible schedules, and an international team environment.

Requirements

• Good office management, administrative, or assistant experience
• Ability to mitigate unforeseen problems creatively and effectively
• Prioritization and project management skills
• Very well-structured working style
• Vendor management experience with good negotiation skills
• A positive attitude and the ability to work in a high-paced environment
• Comfortable working within tight timelines, high-pace environment and the ability to be flexible
• A positive, supportive and solution-oriented attitude
• Productive working independently and with remote functions
• Must enjoy learning new things

Responsibilities

• Handle managing tools and platforms that support remote work, such as communication apps, project management tools, and collaboration software
• Oversee the development fund, including reviewing and approving employee requests for courses, certifications, or learning resources and tracking spending
• Act as the service centre hub for Storyblok via the Workplace tool
• Support the People’s team with employee onboarding/off-boarding as well as new team members and other initiatives to engage Storyblok’s employees and give them the best experience and create a wellbeing strategy that’s aligned with the organization’s business needs
• Provide other administrative support where necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
• Identify and enhance business needs; come up with creative and efficient solutions to keep things running smoothly within a remote working environment
• Handle subscriptions- including the purchase of new ones, collection of invoices and payment information, renewals, and supporting the Treasury team on the subscription pre-payment/payment forecast
• Manage our coworking platform, including coordinating Co-Working spaces and conference rooms, reviewing invoices, and submitting queries about invoice charges
• Vendor selection and logistics arrangement for distributing gifts to employees, such as the end-of-year gift, anniversary gift, and onboarding swag
• Manage our business travel management platform, including assisting with travel plans and arrangements, reviewing invoices, coordinating with the account manager through regular meetings, ensuring the platform operates smoothly, and keeping team members informed of any updates or changes to the platform
• Create standard operating procedures, and support the team through these processes
• Support team building and departmental meeting events
• Coordinate & Maintain the Commercial & Workplace folders within Google Drive
• Assist in the overhead cost report management
• Support the Digital Enablement Manager with administrative matters that may assist their internal projects
• Support the Information Security Manager with quarterly access reviews to ensure proper authorization and data security
• Assist in managing access rights to tools and systems

Benefits

• Monthly remote work stipend (home internet costs, electricity)
• Home office equipment package right at the start (laptop, keyboard, monitor…)
• Home office equipment upgrade (furniture, ear plugs …) or membership to a local co-working space after your onboarding
• Sick leave benefit, parental leave and 25 days of annual leave plus your local national holidays
• Personal development fund for courses, books, conferences, and material
• VSOP (Virtual Stock Option Plan)
• The annual international team-building trip, quarterly and monthly online get-togethers
• As a fully remote company, with work-life balance at its core, you’ll enjoy flexible schedules
• An international team that loves to have fun at work and works hard together to accomplish shared goals