Ware Malcomb is hiring a
Accounting Assistant
Ware Malcomb
π΅ ~$97k-$114k
πMexico
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Summary
The Accounting Assistant will support the daily functions of the Project Accounting team by performing tasks such as data entry, billing, and communication with consultants. They must have at least 1-2 years of office experience, excellent communication skills in English, and be detail-oriented. Ware Malcomb is a full-service design firm that specializes in various project types.
Requirements
- 1-2 years minimum experience working in an office environment
- Must have experience with Microsoft Office applications
- Excellent communication skills, written and verbal, in English are essential
- Must be able to handle a high volume of multiple tasks accurately; thrives in a fast-paced, team environment
- Detail-oriented individual who emphasizes accuracy is essential
- Well-organized and thorough are essential traits of the individual
Responsibilities
- Processing and data entry in accounting software
- Processing and data entry of consultant invoices according to our requirements in the Elevia Payables Approval & Tracking software
- Email and phone communication with consultants regarding billing and revisions needed
- Assist Project Accounting team with billing & contract preparation
- Send invoices and contracts to Clients and coordinate related questions and revisions with the lead Project Accountant
- Compile backup receipts for invoicing
- Scan documents
- Maintain paper & electronic filing
- Additional duties and miscellaneous projects, as assigned
Preferred Qualifications
- Knowledge of basic construction lien forms is a plus
- Experience with billing, and completing payment applications, lien waivers and releases is a plus
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