Ware Malcomb is hiring a
Accounting Assistant

Summary

Ware Malcomb is seeking an Accounting Assistant to join their Project Accounting team in Monterrey. The Accounting Assistant will be responsible for various administrative tasks such as data entry, billing, and communication with consultants.

Requirements

• 1-2 years minimum experience working in an office environment
• Must have experience with Microsoft Office applications
• Excellent communication skills, written and verbal, in English are essential
• Must be able to handle a high volume of multiple tasks accurately; thrives in a fast-paced, team environment
• Detail-oriented individual who emphasizes accuracy is essential
• Well-organized and thorough are essential traits of the individual

Responsibilities

• Processing and data entry in accounting software
• Processing and data entry of consultant invoices according to our requirements in the Elevia Payables Approval & Tracking software
• Email and phone communication with consultants regarding billing and revisions needed
• Assist Project Accounting team with billing & contract preparation
• Send invoices and contracts to Clients and coordinate related questions and revisions with the lead Project Accountant
• Compile backup receipts for invoicing
• Scan documents
• Maintain paper & electronic filing
• Additional duties and miscellaneous projects, as assigned

Preferred Qualifications

• Knowledge of basic construction lien forms is a plus
• Experience with billing, and completing payment applications, lien waivers and releases is a plus