Accounts Payable Supervisor

Summary

Join GoFasti, a Talent-as-a-Service, as an English-fluent Accounts Payable (Overhead) Supervisor based in Latin America, working remotely. The ideal candidate has exceptional communication and relationship-building skills, with strong attention to detail.

Requirements

• Bachelor’s degree in Information Technology, Business, Finance/Accounting, or related field is preferred
• Critical thinking and problem-solving skills are required
• Excellent communicator both written and verbal, and ability to communicate effectively with all levels of the business
• Strong understanding of procure-to-pay process
• Advanced Excel
• Logistics industry experience is a plus
• NetSuite and/or Oracle Fusion experience a plus – including saved searches, formulas, reporting
• Concur Invoicing and T&E experience is a plus
• Experience working with multiple legal entities, multiple locations

Responsibilities

• Provide weekly KPI and Productivity reports for each team member
• Coach and aid each team member to improve, supporting the overall department by providing weekly targets/goals, ensuring the team meets targets/goals, and providing training/coaching tools to improve and meet goals
• Seek self-improvement and courses for coaching and guidance from the AP Senior Manager
• Establish SOPs, including overview of AP Overhead Processes, and keep them up to date as processes change and on a shared drive/SharedPoint
• Ensure individual team members fully understand their roles and responsibilities
• Implement and enforce Urgent Payment Process
• Work closely with the Disbursement team to ensure all open bill transactions are updated correctly for weekly payment runs, including reviewing and signing off on the Payment Review, credit report, payment method mismatched report, and Hold Payment Report
• Demonstrate ability to work with business partners to resolve any data entry/import errors
• Run reports and analyze the AP Aging from NetSuite/Oracle Fusion and stay current
• Ensure payment methods are correct, especially on any open invoice
• Analyze and provide a root cause and correction action plan for all credit hold issues that arise and late fees
• Work with Procurement, Regional VPs, Station Managers, Accounting team, and other AP supervisors as needed to correct issues and improve processes
• Obtain and review credit card transactions for corporate credit cards that do not go through the T&E process, to ensure all invoices have been received and processed
• Obtain/review the bank statement to ensure all invoices have been received and processed
• Review and analyze the VIP/Critical supplier list – includes ensuring all invoices have been received, imported, processed, and paid
• Work directly with Station/Location to ensure a complete supplier list is maintained by station/location that includes Rent, Utilities, forklifts, propane, etc
• Establish AP overhead close checklist and ensure the team is trained and prepared to close the month and quarter timely
• Conduct all activities in accordance with the Company values, code of conduct, policies, and compliance requirements
• Perform all other duties as assigned