Administrative Assistant

Summary

Join our team as a detail-oriented Administrative Assistant and support the daily operations of our Commercial HVAC client's service department. You will play a key role in ensuring smooth operations by assisting with scheduling, handling customer communications, and managing paperwork. This fast-paced position requires intermediate Microsoft Office skills for reporting, document creation, and data entry. The ideal candidate will be comfortable in a fast-paced environment and possess strong communication and organizational skills. Advancement opportunities are available within our growing company. We offer a supportive and team-oriented work culture.

Requirements

• High school diploma or equivalent
• 2+ years of administrative experience
• Intermediate proficiency in Microsoft Word, Excel, and Outlook
• Strong communication and organizational skills
• Ability to manage multiple priorities and deadlines

Responsibilities

• Support the service department
• Assist with scheduling
• Handle customer communications
• Manage paperwork
• Handle reporting
• Create documents
• Enter data

Preferred Qualifications

• Associate’s degree
• HVAC, construction, or trade service industry experience
• Experience with service dispatch or CRM software

Benefits

• Competitive pay based on experience
• Advancement opportunities in a growing company
• Supportive and team-oriented work culture