Administrative Assistant

Summary

Join GetResponse as an enthusiastic and detail-oriented Administrative Assistant! This dual role involves supporting the executive team and ensuring smooth office operations. You will play a key role in organization, handling daily tasks, and facilitating ease for the team, especially the Board. Responsibilities include managing the Board's calendar, organizing meetings, planning travel, handling correspondence, and providing general administrative support. The ideal candidate possesses excellent organizational skills, attention to detail, and strong communication abilities. This is a fully remote position with a competitive salary and benefits package.

Requirements

• At least 1 year of experience in a similar administrative role
• Excellent organizational skills and attention to detail
• The ability to manage multiple projects and prioritize effectively
• A proactive, responsible approach to problem-solving
• A positive, empathetic attitude and strong interpersonal skills
• Proficiency in online information research
• The ability to work independently and handle confidential information
• Excellent communication and collaboration skills
• Basic proficiency in Microsoft Office
• Very good command of English (minimum C1 level)
• Native or near-native proficiency in Polish

Responsibilities

• Managing the Board’s meeting calendar and coordinating with key stakeholders
• Organizing Board meetings, including preparing meeting rooms and arranging lunches
• Planning and coordinating business travel for Board members and employees, including booking flights, trains, hotels, and car rentals, and handling travel expense reports
• Managing mail, handling incoming and outgoing correspondence and calls, and ensuring smooth information flow between the Board and other departments
• Handling Board members’ expense reports
• Carrying out ad hoc tasks related to the Board’s ongoing activities
• Assisting with planning and coordinating in-office company meetings and events
• Providing general administrative support to the GetResponse office and its employees on a daily basis

Preferred Qualifications

• Experience working on a MacBook
• A valid cat.B driving license

Benefits

• Private medical care for employees and their family members
• Employee referral program – up to 10 000 PLN for recommending a friend
• Corporate life insurance
• Employee pension program (PPE)
• Wellbeing and mental health culture – mental health helpline, sport card etc
• Modern equipment – most of our teams work on MacBooks
• English classes
• Internal initiatives like webinars, knowledge-sharing sessions, and more!