Administrative Assistant

Summary

Join our team as an Administrative Assistant and contribute to the success of our client in Boulder, CO! This full-time contract-to-hire position offers a salary of $20-$25 per hour and requires a strong administrative background.

Requirements

• Extensive administrative or executive assistant experience
• Easily learns new technologies
• 3-5 years office work experience
• Demonstrable Microsoft Office skills
• Experience using Google Apps for Business

Responsibilities

• Schedule coaching sessions and training workshops
• Schedule client meetings
• Mail documents, books, and other items to clients
• Summarize notes and workshop evaluations after a meeting or client offsite
• Book lodging, airfare, rental cars, tours, etc
• Track tasks and issues within online project management system
• Meet with client engagement team during key meetings
• Summarize meeting notes
• Coordinate engagement meetings and schedules with main client point of contact
• Update project plan as necessary
• Build relationships with team of trainers, coaches, and facilitators
• Schedule and onboard trainers and facilitators for client engagements
• Assist in development of client materials (participant workbooks, power point decks, etc.)
• Deliver/pickup workbook and participant materials from Kinkos/printers if needed
• Provide occasional onsite assistance during workshops and speaking engagements
• Book meeting space for workshops
• Administer DiSC access codes for client engagements
• Administer 360 degree profiles using DiSC, The Leadership Circle, and other online tools
• Process requests for elearning courses
• Utilize the Ignite Insight Action Planning System to track client action plans and feedback
• Conduct occasional training with clients on the DiSC administration system (EPIC)
• Work with the Director of Communications to coordinate quarterly marketing efforts
• Maintain the internal marketing calendar
• Utilize Constant Contact email marketing system during marketing campaigns
• Assist in responding to speaking RFP requests
• Coordinate logistics of speaking engagements with appropriate contact person
• Assist in follow-up of speaking engagements (email newsletter, adding contact information into the CRM system, coordinating Insight Sessions)