Administrative Assistant

Summary

Join Zipdev as a Remote Sales Administrative Assistant and collaborate with a US-based client in the construction industry. You will support sales operations for two innovative companies, managing sales quotes, client communication, and project documentation. This role requires strong organizational and communication skills, proficiency in Microsoft Office and CRM systems, and the ability to interpret technical drawings. The position offers a remote work environment with benefits including paid time off, holidays, parental leave, health care reimbursement, and various bonuses.

Requirements

• Proven experience in sales support, administrative assistant, or executive assistant roles
• Strong organizational and multitasking skills with the ability to manage multiple projects simultaneously
• Excellent written and verbal communication skills
• Ability to review and interpret technical drawings (experience in construction, architecture is a plus)
• Proficiency in Microsoft Office, CRM systems, and email management tools
• Self-starter with the ability to work independently in a remote setting
• Detail-oriented with a focus on delivering high-quality work
• Quick-learner

Responsibilities

• Prepare, manage, and track sales quotes with accuracy and attention to detail for both companies
• Send and manage all proposals, client communications, including bid follow-ups and project updates
• Review and interpret technical drawings, submittals, and project specifications related to geofoam applications and seating riser systems
• Keep organized sales documentation, project records, and CRM databases. Diligent note taking is a must
• Coordinate schedules, meetings, and help with administrative tasks for the sales directors
• Serve as a liaison between the sales director and clients, ensuring prompt and clear communication
• Provide added executive assistant support as needed to streamline operations

Preferred Qualifications

Experience in construction, architecture

Benefits

• Work Remote Monday - Friday, 40 hours a week (no weekends)
• Vacation: 10 business days a year
• Holidays: 5 National Holidays a year
• Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Years Eve, New Years Day, Zipdev Day)
• Parental Leave
• Health Care Reimbursement
• Active Lifestyle Reimbursement
• Quarterly Home Office Reimbursement
• Payroll Deduction Purchase Plans
• Longevity Bonus
• Continuous Learning Bonus
• Access to Training and Professional Development Platforms