Administrative Coordinator

Summary

Join Telix Pharmaceuticals as an Administrative Coordinator to support the U.S. Commercial Team. You will play a key role in supporting administrative responsibilities, including off-site meeting planning, purchase order management, expense report submission for Commercial VPs, and planning off-site dinners. This position requires a proactive individual with keen attention to detail. You will ensure smooth and efficient administrative operations, contributing to a productive work environment. The role involves collaboration with the Executive Administration Lead and managing various administrative tasks. Telix offers a supportive and engaged work environment with competitive salaries, bonuses, equity incentives, generous vacation, paid wellness days, and support for learning and development.

Requirements

• Minimum 2 years of experience required
• Confident communication (written and verbal)
• Strong proficiency across Microsoft Office suite
• Exposure to broad range of administrative and general office responsibilities such as bookkeeping, customer service, event planning, and local vendor management
• Ability to act with discretion and maintain confidentiality
• Comfortable working with stakeholders at all levels

Responsibilities

• Ensure the smooth and efficient execution of administrative operations, maintaining a high level of professionalism and contributing to a productive work environment
• Provide expert management of expense reporting for U.S. Commercial Vice Presidents, demonstrating strong attention to detail and financial acumen
• Oversee the purchase order and invoice management process, ensuring accuracy, efficiency, and adherence to company policies
• Work in close collaboration with the Executive Administration Lead - Americas, contributing to the effective implementation of key operational initiatives

Preferred Qualifications

• Inclusive mindset: Demonstrate an understanding and appreciation for diversity, and actively work to create an inclusive environment where everyone feels valued and respected
• Creativity and innovation: Possess a willingness to think outside the box and come up with unique and creative solutions to challenges
• Commitment to excellence: Take pride in your work and consistently strive for excellence in everything you do
• Results-oriented: Driven to achieve goals and objectives, with a strong focus on delivering measurable results
• Ethical behavior: Act with integrity and demonstrate a commitment to ethical behavior in all interactions with colleagues and stakeholders
• Adaptability: Comfortable working in a dynamic environment, able to adjust to changing priorities, and willing to take on new challenges
• Strong communication skills: Able to communicate effectively with colleagues and stakeholders at all levels, using clear and concise language
• Collaboration: Work effectively as part of a team, actively sharing knowledge and expertise to achieve common goals
• Resilience: Demonstrate the ability to bounce back from setbacks and persevere in the face of challenges
• Continuous learning: Show a commitment to ongoing learning and professional development, continually seeking out opportunities to expand your knowledge and skills

Benefits

• Competitive salaries
• Annual performance-based bonuses
• An equity-based incentive program
• Generous vacation
• Paid wellness days
• Support for learning and development