Administrative Manager

Summary

Join OKX, a leading crypto exchange, as an Administrative Manager to lead office operations in Dubai and provide regional administrative support across the MENA region. This role requires strong organizational acumen, logical thinking, analytical skills, and excellent stakeholder management. You will oversee office management, employee engagement, vendor and procurement management, budget management, project management, and cross-functional support. Prior experience in fintech, crypto, or high-growth industries is advantageous. The position offers the chance to shape workplace excellence and grow with a global, innovation-driven company. You will be at the center of operations, culture, and impact.

Requirements

• 5+ years of experience in office administration or facility management, ideally in a regional or multi-entity setup
• Demonstrated success in vendor negotiation,event planning & execution, asset management, and employee engagement
• Strong financial acumen for budgeting, tracking, and cost optimization, solid experience in reporting and data analysis
• Fluent in English (written and spoken), another language is a plus
• Proficiency in office tools and platforms, bonus if skilled in visual content (photography/video editing/newsletter creation)

Responsibilities

• Lead day-to-day office operations, ensuring a professional, efficient, and well-maintained workplace
• Coordinate with building management and vendors on repairs, cleaning, and facility upgrades
• Manage space planning and future expansion requirements
• Administer access card issuance, visitor controls, and front desk operations
• Collaborate with global security teams on physical security policies and emergency procedures
• Design and execute staff welfare initiatives, employee engagement programs, and regional cultural events
• Ensure inclusivity and cultural relevance in event planning and internal communications
• Support onboarding experiences and promote a positive workplace environment
• Oversee all local procurement processes, including vendor sourcing, contract negotiations, and cost control
• Manage office inventory, assets, and non-laptop equipment, ensuring accurate record-keeping
• Support audit readiness and ensure compliance with procurement and financial policies
• Monitor budgets for office operations, staff events, and admin-related expenses
• Provide regular reporting, cost analysis, and recommendations for efficiency improvements
• Able to work with local/regional finance, generate operation data to provide analysis reports for decision making and support charge-back models
• Lead or support fit-out projects, renovation efforts, and relocations
• Work closely with vendors, designers, and internal stakeholders to ensure project timelines, quality, and branding alignment
• Act as a liaison between Admin, HR, IT, and Finance teams to ensure smooth cross-functional operations
• Provide admin support to nearby regional offices as required, ensuring alignment with company standards
• Familiar with travel management; experience with third-party travel booking is a plus

Preferred Qualifications

• Familiarity with UAE labor laws, commercial leasing, and operational compliance is highly desirable
• Proactive & Dependable: Able to anticipate needs and follow through with minimal supervision
• Culturally Attuned: Understands regional differences and ensures culturally sensitive engagement
• People-Oriented: Strong interpersonal skills with the ability to support and influence teams across functions
• Organized & Analytical: Capable of balancing multiple priorities while maintaining strong attention to detail