Assistant Controller

Summary

Join Aiwyn, a rapidly growing software company serving the accounting profession, and contribute to our mission of accelerating cash flow, saving partner time, and enhancing client experiences through practice automation solutions. As a key member of our team, you will play a vital role in ensuring technical accounting compliance, process improvement, and month-end close support. You will also oversee accounts payable and receivable activities, manage tax compliance, and collaborate with cross-functional teams. This position requires a strong understanding of GAAP, experience in public accounting and industry, and advanced proficiency in Excel. Aiwyn offers a competitive compensation package, including a remote work culture, flexible PTO, comprehensive health benefits, stock options, and a 401(k) match.

Requirements

• 5+ years of experience in accounting, preferably with a mix of public accounting (Big 4 or mid-tier) and industry experience in a SaaS or technology company
• Bachelor’s degree in Accounting, Finance, or related field; CPA or CPA candidate strongly preferred
• Strong understanding of GAAP and technical accounting concepts
• Experience drafting technical accounting memos and working with auditors
• Proven ability to design and improve processes and reconciliations in a scaling environment
• Advanced proficiency in Microsoft Excel; experience with ERP systems (e.g., NetSuite) is a plus
• Excellent organizational, communication, problem solving and analytical skills
• Ability to work in a fast-paced environment, manage multiple priorities, and meet deadlines
• The ability to travel occasionally for onsite Company meetings

Responsibilities

• Draft detailed accounting memos to address complex transactions and ensure compliance with GAAP and other applicable standards
• Collaborate with auditors to support annual audits and prepare required documentation
• Assist in designing and implementing new processes, workflows, and reconciliations to improve efficiency and scalability
• Partner with cross-functional teams to refine billing, accounts payable (AP), and accounts receivable (AR) processes
• Monitor daily AP and AR activities, ensuring accurate and timely processing
• Assist in responding to customer inquiries related to billing and payments
• Ensure adherence to internal controls and company policies for spend and collections
• Actively manage the close process to ensure month-end tasks are performed timely and accurately
• Complete advanced reconciliations and journal entries as needed
• Perform preliminary review of monthly close activities, including journal entries, reconciliations, and variance analysis
• Identify and resolve discrepancies and provide recommendations for process enhancements
• Oversee and ensure compliance with sales and use tax regulations, including maintaining accurate tax records, preparing filings, and managing exemptions
• Assist the VP of Accounting in monitoring and managing franchise tax, income tax, and other applicable tax filings
• Research and stay up-to-date on tax law changes and ensure proper implementation of necessary adjustments
• Respond to tax authority inquiries or audits
• Support the VP of Accounting in mentoring and developing team members, providing training on new processes, and ensuring alignment with company goals
• Serve as a key point of contact for internal and external stakeholders on financial matters

Benefits

• Adventure travel stipend - You receive a $1,000 travel reimbursement on your work anniversary each year. We encourage our team to recharge and explore the world beyond their home office walls
• Remote, work-from-anywhere culture
• Flexible PTO
• World Class health benefits - We believe in fostering flourishing teams by providing benefits beyond the usual standards, such as health, vision, dental, HSA/FSA, and mental health support
• Stock options - every Full Time Employee owns Aiwyn's future and success
• 401(k) matching