Client Success Manager

Summary

Join Prompt as an RCM Client Success Manager and play a pivotal role in supporting our clients' success with our software and revenue cycle management (RCM) services. You will be the primary point of contact for clients post-onboarding, guiding them through clinical, administrative, and billing workflows. This customer-facing role requires a blend of clinical expertise and strategic relationship management skills. You will analyze client performance data, identify growth opportunities, and proactively address issues to maximize client value. The ideal candidate is a licensed rehab therapist with experience in outpatient therapy settings and a passion for helping teams succeed. Prompt offers a supportive and dynamic work environment with opportunities for professional growth.

Requirements

• Active clinical license as a Physical Therapist (PT), Occupational Therapist (OT), or Speech-Language Pathologist (SLP), with direct experience in outpatient therapy settings
• Strong understanding of clinical, administrative, and billing workflows in rehab therapy practices
• Demonstrated success in customer-facing roles, with the ability to build rapport, manage relationships, and drive client satisfaction and retention
• Tech-savvy and passionate about learning software, with a strong aptitude for navigating EMR platforms, workflow tools, and SaaS systems in real-time
• Highly proficient in Microsoft Excel and other platforms such as Google Workspace, with a data-informed mindset and ability to track performance metrics (e.g., KPIs, revenue, churn indicators)
• Excellent written and verbal communication skills, with a knack for simplifying complex information and resolving client issues thoughtfully and efficiently
• Proven ability to manage multiple priorities in a fast-paced, evolving environment, including flexibility to work outside traditional hours when needed
• High personal accountability and growth-oriented mindset—prepared to expand responsibilities quickly and play a key role in a scaling customer success operation

Responsibilities

• Build deep, trust-based relationships with clients by serving as their primary strategic partner post–go-live, supporting them across clinical, administrative, and billing workflows
• Own the client relationship for Prompt + Prompt RCM users—acting as the go-to liaison for all revenue cycle, clinical operations, and platform-related questions after onboarding
• Develop a thorough understanding of each client’s business goals, clinical model, and operational processes in order to provide relevant, high-impact guidance that drives measurable outcomes
• Host regular client cadence meetings (e.g., monthly business reviews) to review account performance, discuss open items, address questions, and uncover upsell opportunities with the software CSM
• Monitor and respond to client support inquiries—triaging, resolving, or escalating issues submitted through our support channels
• Support clients through clinical and billing workflows, including documentation expectations, claim lifecycle questions, payment delays, and denial trends—leaning on your clinical expertise and collaborating with the RCM Ops team when needed
• Analyze client performance data and KPIs to identify risks, opportunities, and areas for improvement; present insights and action plans during client check-ins
• Identify and manage churn indicators, coordinating internal responses and working closely with leadership to protect at-risk accounts
• Maintain expert-level knowledge of Prompt’s software and RCM offering—including ongoing updates—to confidently educate and consult clients on how to get the most out of the platform
• Collaborate cross-functionally with internal teams (RCM Ops, Support, Product, Engineering, and Success) to ensure seamless delivery, accurate billing execution, and client satisfaction
• Champion client feedback, advocate for process improvements, and contribute to team-wide strategies that improve client experience and retention

Preferred Qualifications

At least 3 years of experience in medical billing, insurance claims, or revenue cycle management is preferred; on-the-job training available for candidates with strong clinical foundations

Benefits

• Competitive salaries
• Remote/hybrid environment
• Potential equity compensation for outstanding performance
• Flexible PTO
• Company-wide sponsored lunches
• Company paid disability and life insurance benefits
• Company paid family and medical leave
• Medical, dental, and vision insurance benefits
• Discounted pet insurance
• FSA/DCA and commuter benefits
• 401k
• Credits for online and in-person fitness classes/gym memberships
• Recovery suite at HQ – includes a cold plunge, sauna, and shower