Communications Director and Chief of Staff

Summary

Join CARMA as a Communications Director and Chief of Staff, playing a pivotal role in advancing our mission by combining strategic leadership with hands-on execution. This fully remote position (with occasional travel) requires managing communications, providing high-level organizational support, and ensuring effective operations. You will contribute meaningfully to AI safety and governance. The role involves developing and implementing communications strategies, managing social media, coordinating with researchers, and serving as a trusted advisor to the Executive Director. You will also manage organizational workflows, facilitate information flow, lead special projects, and develop organizational policies and procedures. The position requires strong communications, executive support, project management, and organizational skills.

Requirements

• 4+ years of progressive experience in communications, with demonstrated skill in translating complex concepts for diverse audiences
• Experience in an executive support role, preferably in a fast-paced research, policy, advocacy, or technology organization
• Exceptional writing and editing abilities
• Strong project management skills with attention to detail and follow-through
• Demonstrated ability to work effectively across teams and facilitate collaboration
• Self-directed with excellent judgment and discretion
• Exceptional organizational abilities with a systems-thinking approach
• Adaptable and comfortable with ambiguity in a rapidly evolving field
• Strong interpersonal skills and diplomatic abilities
• Commitment to CARMA's mission of reducing catastrophic AI risk
• Ability to maintain perspective on urgent short-term needs while advancing long-term objectives
• Familiarity with AI safety, AI governance, or adjacent fields

Responsibilities

• Develop and implement CARMA's communications strategy across multiple channels
• Guide program staff in crafting compelling blog posts and social media research summaries that effectively translate complex concepts for various audiences
• Manage CARMA's social media presence with thoughtful content development and consistent cadence
• Ensure communications maintain scientific accuracy while being accessible and persuasive to key stakeholders
• Coordinate with researchers to develop compelling narratives around their work
• Serve as a trusted right hand to the Executive Director, helping prioritize initiatives and manage organizational workflows
• Establish and maintain cross-organizational systems for tracking project progress and deliverables
• Facilitate information flow between teams and leadership to ensure alignment on priorities
• Lead special projects that require cross-functional coordination
• Draft and implement organizational policies and procedures that align with our fiscal sponsor requirements while meeting CARMA's specific needs
• Liaise between CARMA team members and our fiscal sponsor (which handles many of our backoffice functions) to resolve administrative challenges, with the assistance of an EA
• Co-manage the Executive Assistant to ensure efficient administrative operations
• Ensure timely follow-through on operational matters such as HR processes, disbursements, and compliance requirements
• Develop and update organizational documentation including org charts, reporting processes, and internal protocols

Preferred Qualifications

• Strong understanding of AI safety, AI governance, or adjacent fields
• Background in science communication, particularly related to emerging technologies
• Experience working with fiscal sponsors or in nonprofit settings
• Familiarity with policy development processes
• Track record of building efficient organizational systems

Benefits

Good benefits (for U.S.-based employees)