Corporate Travel Coordinator

Summary

Join AireSpring as a Corporate Travel Coordinator! Based in Pasig, Makati, Philippines, or remotely in El Salvador, you will manage and supervise the company's travel needs, ensuring cost-effectiveness and adherence to corporate policy. You will arrange travel, obtain approvals, communicate itineraries, maintain accurate travel calendars, and process receipts. Responsibilities include optimizing travel expenditures, ensuring timely travel arrangements, resolving scheduling conflicts, and communicating with all relevant parties. You will negotiate contracts with travel providers, suggest program improvements, and reconcile expense receipts. This role requires fluency in English, familiarity with US and international travel, strong communication and negotiation skills, attention to detail, and problem-solving abilities. A college diploma is required, and professional travel training certification is highly desirable.

Requirements

• Fluency in written and spoken English is essential in this role
• Familiarity with booking travel within the United States and major US cities and airports, as well as travel to Philippines. El Salvador and other international destinations on occasion. An understanding of time zones is essential for success in this role
• Strong interpersonal and communication skills with strong negotiation skills
• Attention to detail.  Accuracy
• Critical thinker and problem solver with the ability to manage costs while meeting traveler needs
• College diploma required
• Computer proficiency required. Knowledge of Microsoft Office (MS-Word, Excel) necessary with a strong proficiency in the calendaring functions of Microsoft Outlook
• Experience booking travel with Internet Travel sites such as Expedia, Kayak, Hotels.com as well as directly on US Airline and hotel websites required

Responsibilities

• Cost effectively arrange, manage, and supervise the company's travel needs in accordance with corporate travel policy including obtaining necessary approvals, and communicating itineraries to employees and supervisors including maintaining accurate travel calendars and processing receipts with accounting
• Ensures that travel expenditures are fully optimized to obtain the best quality for the price
• Ensures travelers reach their travel destinations on time and with the right accommodations within budget and company policy guidelines. This means researching destinations and available services; booking hotels, flights, and ground transportation; coordinating activities; and ensuring all necessary documentation is accurately completed and records are maintained for analysis
• Resolves scheduling conflicts and other issues including any problems with travel or accommodations and communicating with all relevant parties
• Ensure all travel details are accurately communicated and follow up with executives and other staff  about travel plans, making adjustments as needed
• Negotiate and manage contracts with travel service providers including coordinating the use of bonus miles and other rewards
• Suggest improvement and innovation in travel programs
• Works to guarantee that all expense receipts are reconciled in accordance with company accounting policies
• Prepares travel estimates for approvals

Preferred Qualifications

• Professional travel training certification highly desirable
• 3+ years’ experience in a travel agency with a focus on corporate service, or large corporate travel department (preferred.)
• Knowledge of Concur Expense Management and Travel system a major plus