Design Coordinator

Summary

Join Vox Media's Vox Creative team as a Design Coordinator to streamline design processes, manage resources, and ensure efficient project completion. This role involves coordinating design teams, improving workflows, and managing interdepartmental relationships. The ideal candidate possesses 4+ years of experience in design project or creative production management, strong communication skills, and familiarity with project management software. The position requires initiative, problem-solving abilities, and an understanding of design team culture. This is a temporary, 6-month contract role with the possibility of extension, and it's remote-friendly. Vox Media offers comprehensive benefits for eligible employees.

Requirements

• 4+ years of industry design project management, post-production management, or creative production experience
• Experience creating processes and frameworks for smooth and efficient workflows of design teams
• Flexible leadership style with the ability to create clarity within complex and sometimes ambiguous work environments and a comfort in adapting to rapidly changing circumstances
• Able to manage interdepartmental relationships with poise and professionalism
• Proven track record of solid written and verbal communication and organizational experience
• Initiative to solve issues independently while also perceiving when to escalate or loop in stakeholders
• Understanding of design and design team culture along with a basic knowledge of the creation of digital content across multiple platforms such as video, illustration, animation, and experiential design
• Appreciation for design practice and process to appropriately advocate for design when other members of the team aren't there
• Knowledge of project management software (Monday.com, Airtable, Slack, and Asana)
• High standard with respect to design that doesn’t prioritize expediency over quality but rather balances the two according to business priorities
• Familiarity with working within tight timelines and the ability to leverage budgets for bandwidth support

Responsibilities

• Streamline and optimize the design process within the organization
• Improve workflows
• Coordinate design teams
• Manage resources
• Ensure that design projects are completed efficiently and on time
• Communicate across departments within Vox Creative (Production, Post-Production, Events, Creative Development, Client Relations, Experiential, Operations, and other Project Managers)
• Possess a broad view of the work and strategy through constant communication with partner teams and with the Design Director, occasionally lending assistance to cross-functional projects
• Facilitate the team’s understanding of priorities, by tracking projects in various project management systems
• Build relationships with stakeholders and become a trusted voice of the design team
• Handle the logistics of relationships with external parties (contractors or vendors) for design or animation projects
• Own the overall Design budgets, including confirming allocations, negotiating rates with external parties, tracking committed costs, and ensuring all payroll and invoices are processed
• Be a resource for designers to stay informed of timeline changes and all changes in priorities
• Ensure delivered work is on brief, conforms with quality standards, and adheres to company and team values

Benefits

• Remote friendly
• This is a permanent, full-time position
• This job is benefits-eligible