Director, Equity Administration & Payroll

Summary

Join Apogee Therapeutics as their Director of Equity Administration and Payroll! Lead the strategic development and administration of the company's equity and payroll programs, ensuring compliance and accuracy. Oversee the Equity Incentive Plan and ESPP, manage end-to-end payroll operations, and collaborate with cross-functional teams. This leadership role will enhance operational efficiency and support organizational growth. You will report to the Controller and be a part of our Finance team. The ideal candidate possesses extensive experience in equity administration and payroll, strong leadership skills, and a commitment to data accuracy and integrity. Apogee offers a competitive compensation and benefits package.

Requirements

• Bachelor’s degree in finance, accounting or a related field
• 8+ years of experience in equity administration and payroll operations
• Familiarity with SOX compliance, SEC reporting requirements, and regulatory filings such as Form 4’s, Forms 3921/3922 and proxy statements
• In-depth knowledge of equity compensation programs, including stock options, RSUs, and ESPPs
• Strong experience in equity management platforms (e.g., E*TRADE, Computershare/Shareworks or similar) and payroll systems (e.g., ADP, Workday)
• Strong understanding of payroll processing, payroll tax compliance, and global equity taxation
• Excellent verbal and written communication skills, with the ability to provide guidance and build trust with internal teams and employees
• Meticulous attention to detail and a commitment to maintaining data accuracy and integrity
• Strong organizational and team management skills with the ability to lead, mentor, and develop staff
• Successfully exhibit Apogee’s C.O.R.E. values: Caring, Original, Resilient and Egoless
• Ability and willingness to travel up to 20% including a minimum of 4 times per year for All Hands meetings

Responsibilities

• Oversee and administer all aspects of the company’s equity programs, including stock options, restricted stock units (RSUs), the Employee Stock Purchase Plan (ESPP), and other equity awards
• Lead the processing of equity grants, acceptances, exercises, cancellations, vesting, releases, 10b5-1 plans, and ESPP open enrollments in alignment with plan requirements and company policies
• Ensure proper recording of all equity transactions and integrate them into financial systems, maintaining data integrity across equity, HR, and payroll records
• Oversee payroll operations, ensuring timely and accurate payroll processing of bi-weekly payroll cycles while adhering to all relevant state and federal tax regulations, compliance standards, and company policies in a rapidly growing, multi-state organization
• Support SOX compliance by implementing and adhering to key controls for both equity and payroll functions
• Own the accounting close process for equity, share-based compensation and payroll-related journal entries, balance sheet reconciliations, and perform other ad-hoc close tasks
• Maintain accurate and timely monthly, quarterly, and annual share reconciliation of records between the general ledger and transfer agent
• Monitor and manage tax-related communications and actions to ensure compliance
• Collaborate within the Finance team, cross-functionally with other groups such as the People Team and Legal Team, and oversee external partners such as stock plan providers, brokers, and transfer agents to ensure seamless operations of equity and payroll processes
• Serve as the primary point of contact for equity and payroll-related inquiries, and provide excellent customer service to participants
• Assist in the preparation of proxy statements, annual reports, and other disclosures, ensuring the accuracy of equity and payroll-related data, including preparing and filing Form 4’s for Section 16(b) reporting purposes
• Drive continuous improvement by identifying opportunities for equity system enhancements, payroll process automation, and increased operational efficiency

Preferred Qualifications

• CEP Level 2 or higher
• Biotechnology or pharmaceutical industry experience

Benefits

• A great culture, grounded in our C.O.R.E. values: C aring, O riginal, R esilient and Egoless
• Opportunity to work in a fast-paced, highly dynamic environment where you help shape the culture and company, wear multiple hats, and learn quickly
• Market competitive compensation and benefits package, including base salary, performance bonus, equity grant opportunities, health, welfare & retirement benefits
• Flexible PTO
• Two, one-week company-wide shutdowns each year
• Commitment to growing you professionally and providing access to resources to further your development
• Apogee offers regular all team, in-person meetings to build relationships and problem solve