Director of Finance and Administration

Summary

Join the Economic Security Project as their Director of Finance and Administration! Reporting to the VP of People, Finance, and Operations, you will provide strategic leadership in finance and administration, overseeing C3 and C4 functions. You will build processes, policies, and systems, oversee financial planning and reporting, and ensure compliance. This role requires strategic thinking, navigating nonprofit complexities, and managing financial risks. You will collaborate with various stakeholders and embed the organization's commitment to diversity, equity, and inclusion. The position offers a competitive salary and a comprehensive benefits package.

Requirements

• Bachelor's degree or equivalent knowledge in relevant fields
• 10+ years of experience in finance and administrative operations, including deep experience leading and implementing best practices in budget management and financial operations

Responsibilities

• Prepare and oversee monthly financial reporting for senior management and the Board of Directors quarterly
• Direct long-term revenue and cost management to advance organizational strategy
• Work closely with the development team to develop grant proposal budgets and ensure compliance with awarded grant budgets for periodic reporting
• Lead monthly meetings with budget owners
• Supervise accounting functions, including managing external vendors responsible for bookkeeping, accounts payable/receivable, monthly closings, and tax compliance
• Monitor cash flow and operationalize the board-mandated investment and reserves strategy
• Compile and analyze financial information to support decision-making by the Executive Director, Boards, and budget holders
• Provide financial oversight in grants, contracts, and other complex financial transactions
• Support the annual budgeting process and midyear budget revision, working closely with the Executive Director, the VP of People, Finance and Operations, and others to ensure accurate financials, budget forecasts and actionable financial analysis
• Oversee the annual audit process and ensure all required financial filings are completed accurately and on time
• Work with the People and Operations Manager in their ownership of key finance and administration-related projects
• Serve as the finance and administration expert, translating complex financial information into strategic insights and collaborating with the VP to develop actionable recommendations to guide executive leadership decision-making and align financial and administrative strategies with organizational goals
• Oversee budgets, systems, processes, and policies to ensure compliance with legal, financial, and regulatory requirements
• Lead efforts to improve financial processes and systems and provide recommendations for efficient and effective finance operations
• Ensure compliance with relevant internal policies and procedures
• Collaborate with the Operations Manager and Senior Director of Development to ensure alignment across finance, operations, and fundraising
• Lead on compliance with IRS and federal, state, and local C3/C4 regulations applicable to all organizational activities, particularly lobbying and political activity, including overseeing quarterly and semi-annually submitting lobbying reports
• Manage/oversee relationships with external operations and compliance vendors, including our bookkeeping firm, charitable registration vendors, auditors, banks, external legal counsel, and other partners
• Stay abreast of legal and compliance changes, including contract and subgrant management and C3/C4 strategy, to provide the most accurate and up-to-date financial recommendations beyond basic regulatory requirements
• Manage and coach the Accounting Manager, setting clear objectives and providing regular feedback to support professional growth
• Oversee the finance team, including our external accounting firm, ensuring effective collaboration, clear roles, and accountability across all financial operations
• Foster a collaborative and inclusive team culture that is aligned with ESP’s values and mission

Preferred Qualifications

• Strong commitment to ESP’s mission, values, and goals, with a demonstrated ability to operationalize equity, inclusion, and diversity throughout financial and administrative functions
• Proven experience in team leadership, relationship management, and driving organizational change
• Excited to build systems and processes with a long-term, thoughtful approach to achieving organizational goals; solutions-focused and results-oriented with the ability to independently and collaboratively solve complex problems. Ability to connect financial strategies to programmatic activities
• Strong interpersonal skills with a coaching mindset; ability to translate complex financial concepts into actionable insights for diverse audiences across the organization
• Extensive experience overseeing nonprofit finances, with a preference for expertise in both C3 and C4 compliance; proficiency in financial reporting systems, data analysis, and managing grant budgets
• Demonstrated success in optimizing financial operations to improve efficiency and effectiveness in a fast-paced, complex organizational environment
• Ability to work effectively in a dynamic environment, proactively address challenges, and creatively approach problems
• Proven ability to lead, mentor, and develop teams; strong organizational skills with the capacity to manage multiple priorities effectively
• Big-picture mindset and the ability to translate strategic goals into actionable plans and align financial strategies with organizational objectives
• Dedicated experience in ensuring accurate and timely reporting

Benefits

• Medical, vision, dental insurance with premiums fully covered for employees and their dependents
• Worker’s Compensation
• Long and short term disability insurance
• Basic Life Insurance with a 50K maximum
• 401K with a 3% contribution upon start date; an additional 1% at year-end
• Full office closures for the week of July 4, and between December 25 and January 1
• PTO - 136 vacation hours, 80 sick leave hours, 9 standard holidays, 2 floating holidays, and 20 hours of volunteer leave
• 6-week paid sabbatical after 5 years of full-time service
• Connectivity and home office stipends, and wellness use bonuses (taxable)
• Annual professional development budget
• Organization-provided computer or $50/month bonus for employees who choose to use their own
• Access to commuter and flexible spending accounts