Director, Proposal Management and Writing

Summary

Join Teaching Lab, a growing remote education non-profit, as their Director of Proposal Management and Writing! This salaried, full-time position, starting September 2025, will lead and manage the entire proposal development lifecycle. You will be responsible for developing and implementing proposal strategies, managing timelines and deliverables, and coordinating cross-functional teams. The ideal candidate will have a Bachelor's degree and at least five years of experience leading RFP processes, along with exceptional writing and communication skills. The salary range is $106,000-$160,335 annually, with the anticipated hiring range being $106,000-$139,825. This remote position offers the opportunity to make a significant impact on the organization's growth and mission.

Requirements

• Bachelor’s degree or higher in business administration, nonprofit management, education leadership, education policy, public administration, or a related field
• Experience with K-12 education procurement processes, including compliance, evaluation criteria, and contracting requirements
• At least five (5) years of experience leading RFIs, RFQs, and RFPs processes
• Proven track record of leading successful responses to RFIs, RFQs, and RFPs, including analyzing solicitations, developing win strategies, and producing fully compliant, competitive submissions
• Exceptional writing, editing, and communication skills, with the ability to craft clear, compelling narratives that align with the needs and priorities of diverse education stakeholders
• Highly organized and detail-oriented, with advanced project management skills to balance multiple complex submissions, competing deadlines, and diverse content requirements
• Strong collaboration and relationship-building skills to work effectively with senior leaders, subject matter experts, and external partners
• Flexible, resourceful, and adaptable, with a positive, solutions-oriented approach
• Ability to work a flexible schedule to support operational needs
• Ability to perform the essential project, duties and responsibilities with or without accommodation
• Travel could be required for the role. Travel is determined based on business needs and can vary depending on partnership/contract requirements

Responsibilities

• Lead the full lifecycle of proposal development for RFI (Request for Information), RFQ (Request for Quote), and RFP submissions, from initial qualification from the SD, Strategic Partnerships, to final submission
• Review, analyze, and interpret RFPs to identify requirements, evaluation criteria, compliance risks, and win opportunities
• Develop and implement proposal strategies, win themes, and key messaging aligned with Teaching Lab’s mission and competitive strengths
• Serve as the primary point of contact for proposal clarification, ensuring gaps or ambiguities are addressed with prospective partners
• Evaluate attachments, work samples, and evidence to ensure they demonstrate Teaching Lab’s capacity and directly address proposal requirements
• Develop comprehensive proposal project plans and timelines to ensure on-time delivery of high-quality submissions
• Lead proposal kick-off meetings for complex or high-stakes submissions as needed, and facilitate regular check-ins, review sessions, and governance sign-offs to ensure timely progress
• Delegate tasks and guide internal contributors and subject matter experts through writing, editing, compliance, and approvals
• Collaborate closely with the Senior Director of Strategic Partnerships and other senior leaders to align proposals with organizational priorities and relationship strategies
• Coordinate collection and assembly of all required administrative and compliance forms (references, tax forms, certifications, etc.)
• Oversee editing, proofreading, and final packaging of all proposals to ensure clarity, consistency, and alignment with Teaching Lab’s voice, tone, and style
• Ensure proposals are positioned from the partner’s perspective and tailored to diverse stakeholders such as schools, districts, state agencies, and peer organizations
• Ensure all proposals meet the highest standards of accuracy, compliance, and competitiveness to achieve maximum evaluation scores
• Design, manage, and continuously update a robust content library and proposal templates in line with Teaching Lab’s branding and messaging
• Develop and implement systems, tools, and best practices to strengthen proposal quality, efficiency, and team collaboration
• Provide coaching, guidance, and quality control for proposal contributors to strengthen organizational proposal capacity
• Perform other duties as assigned by the Strategic Growth & Marketing department leadership and/or Executive Team

Preferred Qualifications

• Advanced degree in business administration, nonprofit management, education leadership, education policy, public administration, or a related field
• Experience with federal or state education funding, including understanding of funding mechanisms and compliance requirements

Benefits

$106,000 - $160,335 annually