Event Coordinator

Summary

Join Updater as an experienced Events Coordinator to manage and execute all B2B events, from trade shows and conferences to client events and local gatherings. You will oversee event planning, logistics, on-site support, and post-event marketing. Responsibilities include vendor coordination, budget adherence, and continuous improvement of event processes. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication and problem-solving skills. This role requires regular travel and collaboration with various teams. Updater offers a competitive salary and a comprehensive benefits package.

Requirements

• Demonstrated success juggling multiple events, deadlines, and vendor relationships
• Excellent verbal and written skills to liaise effectively with internal teams, clients, and external partners
• Familiar with CRM systems and common project management tools
• Able to propose innovative ideas for promotions, sponsorships, and brand differentiation
• A team player who readily works cross-functionally with Marketing, Sales, and Client Success teams
• Comfortable traveling to support on-site execution (we estimate this to be between 5-10 events in 2025 but can change based on need)

Responsibilities

• Oversee major events in the multifamily and moving industries (we estimate between 8-12 in 2025)
• Coordinate our presences at our clients’ own events (tabling, networking, presentations) to ensure seamless execution and a standout Updater experience
• Identify, plan, and execute local or regional gatherings (e.g., dinners, happy hours, or outings) to engage high-value prospects
• Organize meeting schedules, travel, and logistics for on-site client visits
• Provide clear instructions on travel, attire, event schedules, and key messaging for attendees
• Develop concepts for giveaways, brand collaborations, and promotions to set Updater apart
• Handle shipping, setup, teardown, and overall booth maintenance
• Liaise with event vendors, order materials, and track inventory (signage, swag, promotional items)
• Oversee registration, travel, and lodging for our team
• Provide direct support at events, ensuring that everything runs smoothly and professionally
• Create email campaigns, social posts, and other communications before each event
• Coordinate lead collection, CRM entry, and follow-up campaigns, ensuring the Sales and Client Success teams quickly engage prospects
• Track event metrics and feedback; use findings to optimize future events
• Maintain a comprehensive event playbook (timelines, key contacts, templates)
• Work within set budgets and deadlines, adjusting as needed while keeping stakeholders informed
• Suggest and implement ways to streamline planning, differentiate our presence, and elevate the Updater brand experience

Benefits

• Medical, Dental, and Vision Insurance
• Unlimited PTO
• 13 paid company holidays annually
• Updater Stock Options
• 401(k)
• Commuter Benefits
• Personal Wellbeing Subsidy
• New Hire Subsidy
• One Medical Membership
• Short Term Disability Insurance
• Supplemental Life Insurance
• 12 weeks of Primary Caregiver Parental Leave