Event Coordinator

Summary

Join Fever as a Candlelight Concert Coordinator! In this role, you will manage the pre-production, on-site execution, and post-production aspects of our unique candlelight concert experiences. Responsibilities include coordinating logistics, staff management, and ensuring smooth event operations. You will be the main point of contact on-site, addressing customer needs and overseeing event timelines. The ideal candidate possesses strong event coordination experience, excellent communication skills, and leadership abilities. This position requires travel within the Brisbane region and a valid driver's license. Fever is committed to fostering a diverse and inclusive workplace.

Requirements

• Previous event coordination experience, preferably music-related
• Excellent face-to-face communication skills
• Highly organized and efficient. Time management skills are key
• Fluent English speaker
• The role involves travel and a driver's license is essential

Responsibilities

• Coordinating the operations and logistics of each event in your City including transportation of equipment to and from the venue
• Creating schedules and advancing key documents to all suppliers and venues staff
• Booking and training staff for all events through our agency staffing partner
• Attending weekly project updates with the Project Manager and Associate Producer to review, action and implement important production details, event reviews and policy procedures
• Overseeing inventory for storage solutions
• Ensuring Event and Incident Report forms are filled in (or ensuring the onsite EM has done so)
• Occasionally assist with evaluating and executing walk-throughs of potential venues (additional hours given)
• Managing scheduled event timings as the main POC onsite
• Implementing new or amended production details, company policies and procedures
• Dealing with customer queries and complaints
• Filling in Event / Incident Report forms
• Encouraging high performance and implementing improvements with in your team
• Providing photographs and feedback after each event to your Project Manager
• Representing both the Fever and Candlelight brand fully through professional communication and management; acting as the main customer service representative at every event

Preferred Qualifications

• Leadership skills and experience managing small teams
• The ideal candidate will have demonstrated proficiency in public speaking
• Willing to learn from mistakes and give feedback on ways of improving the Candlelight experience
• Collaborative approach and willing to get hands dirty and work on all required events tasks
• Strong academic and classical music background are a plus