Event Manager

Summary

Join Nextech, a leader in specialty healthcare technology solutions, as an Event Manager. This integral role ensures seamless event execution from start to finish, requiring strong operational logistics and project management skills. You will plan, budget, and manage company participation in various industry events, including trade shows and conferences. The ideal candidate possesses exceptional organizational and communication skills, along with experience in vendor coordination, on-site management, and post-event analysis. Nextech offers competitive pay, a generous bonus structure, and a comprehensive benefits package.

Requirements

• 5+ years of experience in event planning or event operations, with a focus on logistics and detail-oriented execution
• Exceptional organizational and time management skills
• Strong problem-solving abilities and a proactive approach to troubleshooting
• Ability to manage multiple projects simultaneously while maintaining a high level of accuracy
• Excellent communication skills, both verbal and written
• Proficiency in event management software and tools (e.g., Eventbrite, Asana, Microsoft Office Suite)
• Possess strong attention to detail including organizational, planning and logistical skills
• Demonstrates confident, relaxed, interpersonal and conversational skills
• Ability to work in a fast-paced environment, with multiple and changing priorities while maintaining a strong focus on execution and event coordination
• Ability to collaborate and consult with internal stakeholders to deliver impactful, engaging events
• Must be proficient in Microsoft Office suite of products (including strong knowledge of excel)
• The ability to travel to the events; may include travel on some evenings and weekends

Responsibilities

• Manage all logistical aspects of event planning, from initial concept through post-event analysis
• Oversee scheduling, venue arrangements, permits, equipment rentals, and transportation
• Source, negotiate, and coordinate with vendors, contractors, and service providers, ensuring quality and timely delivery of services and products
• Maintain strong relationships with key vendors to ensure consistent service
• Assist in creating and managing event budgets, tracking expenses, and ensuring the event stays within financial constraints
• Provide cost estimates and monitor spending as needed
• Develop and maintain detailed event timelines, ensuring all milestones are met and key actions are completed on time
• Coordinate timing with vendors, performers, and other stakeholders
• Oversee the setup and breakdown of events, ensuring the execution aligns with pre-established plans
• Handle on-site problem-solving and ensure all operational aspects run smoothly during the event
• Lead and supervise event staff, ensuring roles and responsibilities are clearly defined
• Provide on-site guidance, troubleshooting, and maintain clear communication throughout the event
• Ensure all events adhere to relevant local laws, regulations, and safety protocols
• Obtain necessary permits and manage risk mitigation strategies
• Conduct debriefs after events to evaluate operational performance and identify opportunities for improvement
• Prepare event reports and provide feedback to improve future event execution
• Plan, budget, and serve as onsite project manager for all major corporate industry trade show events
• Process show leads into CRM system and distribute to sales force
• Track expenses and complete financial reconciliation
• Tabulate, evaluate and report on lead count, CPL, CPC and ROI of all trade show events
• Facilitate and coordinate execution of corporate, sales and client user group events
• Carry out additional responsibilities as assigned based on business need

Preferred Qualifications

• Bachelor's degree in Event Management, Hospitality, Business, or a related field preferred
• Experience with marketing communications and graphics preferred
• Experience with lead retrieval systems, lead capture and qualification in CRM systems such as Salesforce
• Experience with HubSpot, ExactTarget, or similar marketing platforms
• Proven ability to think independently and adapt quickly using leadership initiative to solve problems
• Demonstrates creativity, flexibility and commitment to continuous improvement
• CME or CMP certification

Benefits

• Generous annual bonus opportunity
• 401(k) with Employer Match
• Flexible Time Off: take time off when you need it without worrying about available hours
• 10 paid holidays + 1 floating holiday
• Volunteer Time Off
• Insurance: Choice of Medical, Dental, and Vision plans
• Health Savings Account with employer match
• Flexible Spending Account
• 100% Company-Paid Parental leave
• 100% Company-Paid Life Insurance and Short/Long Term Disability Insurance
• ICREATE Employee Recognition Program
• Wellness Program including discounts on medical premiums
• Employee Assistance Program with free counseling sessions available
• Corporate Discounts on Retail, Travel, and Entertainment
• Pet Insurance options