Executive Admin

Summary

Join Fluxon, a product development team, as an extraordinary executive and personal assistant supporting a four-person executive team. You will be a trusted partner, ensuring the team remains organized and focused. This fully remote role (within the US, with a preference for Bay Area candidates) offers opportunities for in-person collaboration in San Mateo. Responsibilities include managing calendars, handling administrative tasks, creating communications, conducting research, and providing personal assistance. Additional opportunities exist to support company operations based on interest and skillset. The ideal candidate possesses at least four years of experience as an executive assistant and a passion for startups.

Requirements

• Have at least 4 years of experience as an executive assistant
• Possess strong organizational and time management skills - You thrive in keeping details in order and deadlines on track
• Are passionate about problem-solving - No matter how big or small the task, you’re motivated to try out different ideas and find the right solution
• Have previous experience with and passion for startups

Responsibilities

• Managing our Executive team’s calendars - scheduling meetings, resolving conflicts, and keeping everyone on track
• Serving as the go-to person for day-to-day administrative needs
• Creating, editing, and polishing communications, presentations, and internal documents for clarity and accuracy
• Conducting research on vendors, tools, or special projects to provide data-driven recommendations for executive and team decisions
• Providing personal and family assistance as needed (e.g. booking appointments, coordinating household logistics, gift sourcing, etc.)
• There will also be opportunities for you to support our company operations wherever we need help and based on your own interests - such as event planning, social media, setting up new tools or systems, standardizing internal processes, and more!

Benefits

• Remote-first culture
• Flexible time off policy
• Comprehensive health insurance coverage
• Profit sharing program
• 401(k) matching for US employees
• Paid parental leave
• Annual education and fitness allowances